Admin Assistant - Home Division

SupportFinity™; United Arab Emirates; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized Administrative Assistant to support daily operations. This role involves performing clerical duties, managing correspondence, and ensuring the smooth functioning of the office environment. The ideal candidate will thrive in a fast-paced setting, demonstrating strong communication and organizational skills. You will play a crucial role in maintaining office efficiency and supporting team projects, making this an excellent opportunity for those looking to grow in a dynamic environment. Join a company that values well-being and teamwork, and contribute to its success in the vibrant UAE market.

Qualifications

• Experience in clerical duties such as typing and filing.
• Strong communication skills for managing correspondence.

Responsibilities

• Perform general clerical duties including typing, photocopying, and filing.
• Manage supply and maintenance of office equipment.

Skills

Administrative Support

Communication Skills

Document Management

Data Entry

Scheduling

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Office Suite

Email Management Tools

Spreadsheets

Job description

Who We Are

GMG is a global well-being company retailing, distributing, and manufacturing a portfolio of leading international and home-grown brands across sectors such as sport, everyday goods, health and beauty, properties, and logistics. Owned and managed by the Baker family for over 45 years, GMG is a trusted partner for some of the world's most respected brands in the well-being industry. Operating across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands in 12 countries, including notable brands like Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.

Suncoast, the leading destination for outdoor furniture and accessories in the UAE, is a homegrown brand committed to providing thoughtfully designed, expertly crafted outdoor furniture and accessories suited for Middle Eastern weather conditions. The store also features premium international outdoor brands such as Higold, Edemlan, and Nardi.

What You'll Be Doing

1. Perform general clerical duties including typing, photocopying, faxing, mailing, and filing.
2. Respond to, sort, and distribute incoming correspondence, including phone calls, faxes, and emails.
3. Coordinate the collection, distribution, and dispatch of correspondence, couriers, letters, and bills related to the division or department.
4. Distribute internal communications regarding updates within the division or department to ensure all personnel are informed.
5. Manage the supply and maintenance of office equipment as required.
6. Prepare administrative documents such as tender specifications, client quotations, purchase orders, agreements, and contracts.
7. Assist with filing and document control activities to ensure proper storage and accessibility of documents.
8. Develop and update spreadsheets, reports, documents, and presentations as needed.
9. Draft routine letters, memoranda, reports, presentations, and minutes of meetings.
10. Maintain and update data in internal files, records, and databases.
11. Schedule appointments and coordinate arrangements for meetings and events.
12. Ensure confidentiality of sensitive documents and information.
13. Assist in coordinating, supervising, and completing special projects as needed.