Admin Assistant for Engineering Technical Services Company

Apt Resources; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized and proactive Admin Assistant to support its operations in the engineering maintenance sector. This role involves managing expense records, preparing invoices, and coordinating logistics. The ideal candidate will thrive in a fast-paced environment, demonstrating strong multitasking and communication skills. Join a dynamic team where your contributions will enhance operational efficiency and client satisfaction. If you are looking to grow your career in a supportive environment, this opportunity is perfect for you.

Qualifications

• Experience in an administrative role, preferably in engineering or technical services.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Enter and update daily operational and project-related expenses.
• Prepare and issue proforma invoices for service and technical jobs.
• Coordinate with suppliers and logistics companies for deliveries.

Skills

Organizational Skills

Multitasking Abilities

Communication Skills

Proficiency in Microsoft Office Suite

Familiarity with Engineering Concepts

Tools

Project Management Software

Job description

Description

Apt Resources is hiring an Admin Assistant for our client, a specialized engineering and technical services company operating across the GCC region. This position is ideal for someone with experience in a small or medium-sized company within the engineering maintenance or service industry. The ideal candidate should be organized, proactive, and possess strong logic and common sense.

Key Responsibilities:

1. Expense Entry and Record Keeping:
   • Enter and update daily operational and project-related expenses in the accounting software.
   • Ensure financial records are properly documented and easy to retrieve when needed.
2. Invoice Preparation:
   • Prepare and issue proforma invoices for service and technical jobs.
   • Ensure invoices are accurate, complete, and shared with clients on time.
3. Documentation Management:
   • Compile and share documents required by clients, including gate passes and job sheets.
   • Coordinate with the PRO for document submissions and follow-ups.
4. Logistics and Shipment Coordination:
   • Communicate with suppliers and logistics companies to track and schedule deliveries.
   • Keep updated records of all incoming items and follow up on pending consignments.
5. Administrative Support:
   • Perform general office tasks such as filing, scanning, printing, and organizing records.
   • Support the office team with daily administrative tasks.

Requirements:

• Previous experience in an administrative role, preferably within the engineering or technical services industry.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Familiarity with engineering concepts and terminology is a plus.
• Ability to work in a fast-paced environment and manage deadlines effectively.

Benefits:

Salary: AED