Admin Assistant - Dubai

SquareOne Technologies; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Support professional to enhance office efficiency. In this role, you will coordinate daily activities, manage clerical tasks, and assist with the preparation of bids and tenders. Your strong communication skills and attention to detail will be essential as you ensure compliance with submission requirements and deadlines. This position offers a dynamic work environment where your contributions will directly impact the team's success and operational excellence. If you have a background in the IT industry and thrive in a supportive role, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in the IT industry.
• Strong customer service and problem-solving skills.

Responsibilities

• Manage office operations including scheduling, filing, and clerical tasks.
• Assist in preparing and submitting bids and tenders, ensuring compliance.

Skills

Customer Service

Problem Solving

Verbal Communication

Written Communication

Planning

Organizational Skills

Time Management

Education

BA in Business Administration

Related Field Degree

Job description

Provides general administrative support to ensure efficient operation of the office. Assists in coordinating daily activities, supporting visitors, and handling a variety of clerical tasks, including phone calls, scheduling, filing, typing, copying, binding, and scanning. Supports the team by managing administrative projects and helping ensure timely completion of tasks. Additionally, assists in the preparation and submission of bids and tenders by coordinating documentation, tracking deadlines, and ensuring compliance with submission requirements.

Key Accountabilities:

• Answers phone calls, schedules meetings, and welcomes/supports office visitors.
• Performs administrative duties such as filing, typing, copying, binding, and scanning.
• Assists in organizing and maintaining digital and physical records and documents.
• Completes operational requirements by scheduling and assigning administrative projects, and expediting work results.
• Supports the preparation, coordination, and submission of bids and tenders, ensuring all documentation is compiled, formatted, and submitted in line with deadlines and client requirements.
• Maintains a calendar of tender deadlines and follows up on pending submissions.
• Coordinates with internal departments to gather required information for proposal preparation.
• Ensures compliance with bidding instructions and assists in formatting proposals and technical/commercial documents.
• Supports procurement or sales teams during the tender process when needed.

Desired Candidate Profile

• A minimum of 3+ years of experience in the IT industry.
• Minimum: BA in business Admin or any related field
• Strong customer service and problem-solving skills
• Strong verbal and written communication skills
• Flexibility and mobility
• Excellent planning, organizational, and time management skills.