Admin assistant cum Receptionist (Temporary)

Hire Rightt Human Resource Consultants; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established recruitment firm is seeking a dynamic Admin Assistant cum Receptionist to enhance their operations. This temporary role involves managing incoming calls, greeting visitors, and coordinating essential services for employees. The ideal candidate will possess excellent communication and organizational skills, ensuring a professional atmosphere while handling administrative tasks. Join a company known for its unique approach to human resources, where your contributions will support a wide range of HR activities and enhance the overall efficiency of the organization. If you are detail-oriented and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• Strong communication and organizational skills are essential.
• Proficiency in Microsoft Office and data management is required.

Responsibilities

• Handle incoming calls and greet visitors professionally.
• Manage inventory and prepare reports for admin expenses.
• Provide executive support and assist other managers as needed.

Skills

Listening Skills

Communication Skills

Organizational Skills

Microsoft Office Skills

Problem Solving

Data Sorting

Tools

Microsoft Office

Job description

Admin Assistant cum Receptionist (Temporary)

Main Job Purpose:

RECEPTION:

• Handles incoming calls, relays messages & supplies information to callers
• Greets and announces visitors
• Responsible for arranging lunch / tea / coffee for visitors
• Co-ordinates transportation for Employees and visitors.
• Responsible for assigning office boy/ cleaners duties
• Responsible for courier i.e. dispatched of both documents and non-documents
• Updates and prepares the Monthly Attendance
• Ensure optimal services & costs by third party suppliers – grocery, courier, stationery, taxi etc.

ADMIN:

• Responsible for the inventory or stock control of grocery & stationery items
• Responsible for creating admin-related process flows for streamlining purposes
• Provides monthly accruals to Finance for admin-related expenses
• Regularly updates the Medical Tracker Report for employees
• Manage 3rd party contracts, providing goods / services (in line with the policy) to manage the company and for the effectiveness of the employees
• Prepares the Report as representation for admin expenses
• Provides executive support
• Upon approval, may also assist other Managers with overflow work, including word processing, data entry, etc.

Required Skills:

• First rate listening, grammar, numeracy, comprehension, presentation and communication skills
• Gathering and sorting data
• Utilising computer applications
• Preparing budgets, business documents and reports
• Being congenial
• Keeping records
• Being confidential
• Being professional and punctual
• Following and executing company policies and objectives
• Being reasonable and dependable

Additional Skills:

Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

About The Company:

Hire Rightt is a broad based recruitment company offering specialist assistance in the region, providing professional and personal recruitment services, offering flexibility and quality within a cost effective framework.

Hire Rightt is recognized as being unique in delivering people solutions from high level strategic planning through to practical day to day support. There are a number of characteristics that make us different.

At Hire Rightt our expertise spans the whole lifecycle of an organisation's human resources activities, bringing together best practice recruitment and retention strategies, compensation and benefits advice, learning and development, career development, succession planning and if necessary, outplacement support all under one roof. In this way, our capability uniquely mirrors the full spectrum of HR activities, allowing us to provide a total solution that really meets the organisation's needs.