Admin Assistant

Nathan HR Human Resources; Sharjah; On-site; AED 60,000 - 85,000; Full time

Job summary

An HR consulting firm is looking for a highly organized and proactive Admin & HR Assistant to provide comprehensive administrative and HR support. The ideal candidate will have at least 5 years of experience, strong communication skills, and proficiency in MS Office. Responsibilities include managing correspondence, coordinating onboarding processes, and maintaining employee records. This role is crucial for effective coordination across departments and high office operational standards.

Qualifications

• Minimum 5 years of experience in the similar field.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative and HR support to ensure smooth operations.
• Manage employee records and staff leave schedules.
• Coordinate new employee onboarding and initial orientation.

Skills

Communication skills

Interpersonal skills

Attention to detail

Organizational abilities

Multitasking

Tools

MS Office

Job description

We are seeking a highly organized and proactive Admin & HR Assistant to provide comprehensive administrative and HR support. This role plays a key part in ensuring smooth coordination across departments, effective communication with internal and external stakeholders, and maintaining high standards of office operations, hospitality, and HR practices.

Key Responsibilities :

Administrative Duties :

• Draft and type correspondence, reports, and documents as needed.
• Manage and maintain incoming / outgoing correspondence registers.
• Organize and maintain physical and digital filing systems.
• Coordinate travel bookings and calendar management for the Chairman and executive team.
• Draft minutes of meetings and follow up on assigned tasks.
• Act as liaison for internal departments, group companies, and external service providers.
• Maintain office equipment, inventory, and ensure smooth daily operations.
• Welcome visitors, manage calls, and provide front-office support.
• Support the upkeep and coordination of the Sharjah office and assist in private office tasks.

Basic HR Duties :

• Maintain employee records and manage staff leave schedules.
• Coordinate new employee onboarding and conduct initial orientation.
• Manage staff passport movement and HR document distribution.

Ideal Candidate Should Have :

• Minimum 5 years of experience in the similar field.
• Strong communication and interpersonal skills.
• High attention to detail and organisational abilities.
• Proficiency in MS Office and standard office equipment.
• Ability to multitask and maintain confidentiality.