Admin Assistant

Confidential Company; Sharjah, Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a highly organized and detail-oriented individual to manage executive schedules and facilitate effective communication within the office. This role involves preparing meeting documents, overseeing office supplies, and serving as the main point of contact for both internal and external communications. The ideal candidate will possess strong verbal and written communication skills, proficiency in Microsoft Office Suite, and the ability to multitask effectively in a fast-paced environment. Join this dynamic team and contribute to the seamless operations of a thriving organization.

Qualifications

• Minimum high school diploma; preference for associate or bachelor's degree in business.
• Proficient in Microsoft Office Suite and office management software.

Responsibilities

• Manage executives' schedules and prepare documents for meetings.
• Serve as the primary contact for communications and oversee office supplies.

Skills

Verbal Communication

Written Communication

Organizational Skills

Time Management

Multitasking

Education

High School Diploma

Associate Degree in Business Administration

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Office Management Software

Job description

Job Responsibilities

• Manage and maintain executives' schedules, ensuring optimal time allocation for meetings and appointments while anticipating scheduling conflicts.
• Prepare and organize documents for meetings, including agendas and minutes, to facilitate effective communication and decision-making.
• Serve as the primary point of contact for internal and external communications, demonstrating professionalism and clarity in all interactions.
• Oversee office supplies inventory, placing orders timely to maintain seamless operations, while managing vendor relationships.
• Assist in the preparation of presentations and reports, utilizing software tools to convey information clearly and persuasively.

Desired Candidate Profile

• Minimum of a high school diploma, with a preference for an associate or bachelor's degree in business administration or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
• Demonstrated organizational skills with attention to detail, ensuring accuracy in all tasks and documentation.
• Ability to manage multiple tasks simultaneously while maintaining a high level of professionalism and composure under pressure.
• Fluency in English is required, with additional language skills considered an asset, especially in multicultural environments.