Admin Assistant

AMS International UAE; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

An established industry player is on the lookout for a dynamic Admin Assistant & Receptionist to enhance their hospitality team. In this pivotal role, you will be the welcoming face for guests and clients, managing front desk operations and providing essential administrative support. Your responsibilities will include greeting visitors, coordinating appointments, and maintaining office records, all while ensuring smooth communication across departments. If you possess excellent organizational skills and a friendly demeanor, this is your chance to thrive in a vibrant environment that values exceptional customer service and teamwork.

Qualifications

• Previous experience in a receptionist or administrative role, preferably in hospitality.
• Excellent verbal and written communication skills in English.

Responsibilities

• Greet guests and manage front desk operations with professionalism.
• Maintain office records, assist in scheduling, and handle supplies.

Skills

Verbal Communication

Written Communication

Organizational Skills

Multitasking

Customer Service

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

MS Office

Job description

We are seeking a dynamic and detail-oriented Admin Assistant & Receptionist to join our hospitality team. The ideal candidate will be the first point of contact for our guests and clients, while also managing various administrative tasks to support smooth operations.

Key Responsibilities :

Reception Duties :

• Greet guests and visitors with a warm and professional demeanor.
• Manage front desk operations, including handling phone calls, emails, and walk-in inquiries.
• Coordinate guest appointments and ensure seamless communication with relevant departments.

Administrative Support :

• Maintain and update office records and filing systems.
• Assist in scheduling meetings and managing calendars for the team.
• Handle office supply inventory and procurement.
• Support invoicing and basic financial record-keeping.

Communication & Coordination :

• Act as a liaison between staff, clients, and management.
• Ensure timely dissemination of information across departments.

Requirements :

• Previous experience in a receptionist or administrative role, preferably in the hospitality industry.
• Excellent verbal and written communication skills in English.
• Proficiency in MS Office (Word, Excel, and Outlook).
• Strong organizational and multitasking skills.
• Friendly and professional attitude with exceptional customer service skills.
• Immediate joiners or those with short notice periods will be preferred.