admin assistant

Confidential Company; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to serve as the primary point of contact for clients in the real estate sector. This role involves managing property listings, preparing tenancy contracts, and ensuring compliance with legal standards. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving, making them an essential part of the team. Join a dynamic environment where your organizational skills and attention to detail will shine, and contribute to delivering exceptional service to clients while navigating the vibrant real estate market.

Qualifications

• 1-3 years of administrative experience in a corporate environment.
• Proficient in Microsoft Office and office management software.

Responsibilities

• Serve as the primary point of contact for clients and manage inquiries.
• Handle daily administrative tasks and manage property listings.

Skills

Verbal Communication

Written Communication

Problem-Solving

Time Management

Education

Bachelor of Architecture

Secondary School

Intermediate School

Tools

Microsoft Office Suite

Office Management Software

Property Finder

Bayut

Dubizzle

Job description

Secondary School, Intermediate School, Bachelor of Architecture

Nationality

Indian, Filipino

Female

Vacancy

Job Description

• Serve as the primary point of contact for clients, addressing inquiries, concerns, and maintaining strong relationships.

• Handle daily administrative tasks, including answering phone calls, responding to emails, and managing inquiries related to properties.

• Manage property listings (Property Finder, Bayut & Dubizzle), updates, and database management to ensure accuracy and visibility.

• Prepare contracts (Form A, B and F) agreements, and other required documentation in compliance with legal standards for Real Estate Transactions.

• Responsible for preparing tenancy contracts, handling tenants, processing Ejari and DEWA registrations, managing property transfers, and handling conveyancing.

• Coordinate meetings, property viewings, and appointments with clients, vendors, and stakeholders.

• Manage emails, phone calls, and correspondence; maintain organized records and filing systems.

• Handle basic financial tasks, such as processing invoices, tracking expenses, and preparing reports. Coordinate with the finance team to ensure accurate and timely financial record-keeping.

• Assist in the organization and coordination of office activities.

• Adhere to RERA rules and regulations (Full knowledge of Trakheesi).

Desired Candidate Profile

• 1-3 years of proven administrative experience in a corporate environment, showcasing a solid understanding of office operations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
• Ability to manage multiple tasks simultaneously while maintaining a high level of professionalism and composure under pressure.
• A proactive approach to problem-solving, with the initiative to take on additional responsibilities as needed.