Admin Assistant

Talent Bridge HR Consultancy Dubai; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Talent Bridge HR Consultancy Dubai is seeking a meticulous Personal Assistant to support the CEO and CFO in Dubai DIP 2. The role requires exceptional organisational skills, proactive communication, and strict confidentiality to manage correspondence, scheduling, travel, and reporting.

You will prepare reports, track expenses, maintain records, and liaise with clients and internal teams. A Bachelor's degree and at least three years as an EA/PA are required, with strong Excel and document-control

Qualifications

• Bachelor's degree in Business Administration, Accounting or related field.
• Minimum 3 years of experience as a Personal or Executive Assistant supporting senior management.
• Strong accounting and numerical accuracy skills (Excel and document control proficiency).
• Excellent written and verbal communication skills with flawless email etiquette.
• Highly organised, discreet and reliable with strong time management abilities.
• Perfectionist attention to detail; nothing overlooked or rushed.
• Experience in the construction, design or materials industry is advantageous.

Responsibilities

• Manage and prioritise executive emails, correspondence and follow-ups with precision.
• Coordinate daily schedules, meetings and travel arrangements for the CEO and CFO.
• Prepare and review reports, documents and presentations with high accuracy.
• Track and reconcile business expenses, invoices and financial documentation.
• Maintain organised records for accounting, projects and operations.
• Communicate professionally with clients, suppliers and internal teams.
• Ensure all deliverables are completed on time with meticulous formatting and presentation.
• Anticipate needs and provide proactive administrative support to streamline executive workflow.

Skills

Executive support

Attention to detail

Time management

Confidentiality

Email etiquette

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

Job description

Job Title: Personal Assistant to CEO & CFO

Location: DIP 2 Dubai UAE
Reports to: Chief Executive Officer & Chief Financial Officer

About

Our client a leading distributor of premium interior and exterior surfacing materials across the Middle East and Africa representing world-renowned brands in decorative surfaces. Headquartered in Dubai the company is built on design excellence service integrity and sustainable innovation.

Role Overview

This role provides high-level executive and administrative support to the CEO and CFO. The Personal Assistant must be exceptionally detail-oriented organised and proactive ensuring accuracy efficiency and confidentiality in all aspects of communication documentation and reporting.

Key Responsibilities

• Manage and prioritise executive emails correspondence and follow-ups with precision.
• Coordinate daily schedules meetings and travel arrangements for the CEO and CFO.
• Prepare and review reports documents and presentations with a high degree of accuracy.
• Track and reconcile business expenses invoices and financial documentation.
• Maintain organised records for accounting project and operational activities.
• Communicate professionally with clients suppliers and internal teams.
• Ensure all deliverables are completed on time with perfectionist attention to formatting and presentation.
• Anticipate needs and provide proactive administrative support to streamline executive workflow.

Qualifications & Skills

• Bachelors degree in Business Administration Accounting or related field.
• Minimum 3 years of experience as a Personal or Executive Assistant supporting senior management.
• Strong accounting and numerical accuracy skills (Excel and document control proficiency required).
• Excellent written and verbal communication skills with flawless email etiquette.
• Highly organised discreet and reliable with strong time management abilities.
• Perfectionist attention to detail nothing overlooked or rushed.
• Experience in the construction design or materials industry is advantageous.

Ideal Candidate Profile

A meticulous professional who takes pride in flawless execution someone who double-checks every figure refines every document and communicates with clarity and confidence. The ideal candidate will blend administrative excellence with financial awareness and an unwavering commitment to precision.