Activities Coordinator

BC Academy International School & Nursery; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent educational institution in Dubai is seeking an Activities Coordinator to manage extracurricular and afterschool activities. The role includes program management, vendor coordination, and ensuring compliance with local and international regulations. The ideal candidate should have a Bachelor’s degree and 3-5 years of relevant experience in an educational environment. Excellent communication and organizational skills are essential.

Qualifications

• Minimum 3–5 years of experience in program or activity coordination.
• Strong understanding of compliance procedures related to Dubai regulations.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Develop and manage extracurricular activities and events.
• Act as primary contact for parents regarding programs.
• Ensure compliance with local and international regulations.

Skills

Program management

Vendor coordination

Compliance knowledge

Communication skills

Organizational skills

Education

Bachelor’s degree in Education or related field

Job description

Position Overview

The Activities Coordinator will be responsible for the strategic planning, execution, and oversight of extracurricular and afterschool activities across the school. This role requires expertise in program management, vendor coordination, compliance processes, and stakeholder communication. The successful candidate will ensure that all activities meet the highest standards of safety, quality, and regulatory compliance while providing engaging experiences for our students.

Apply at [e-mail]

Working Hours

Monday to Friday, 10:00 a.m. – 7:00 p.m.

Key Responsibilities

• Program Management:
  • Develop, organize, and manage a wide range of extracurricular activities including sports, arts, clubs, and enrichment programs.
  • Establish and maintain the activities calendar, ensuring activities complement the schedule.
  • Monitor the quality, relevance, and inclusivity of programs to meet diverse student interests and needs.
• Coordination & Communication:
  • Act as the primary point of contact for parents regarding all offered programs.
  • Collaborate with teachers, staff, and coaches to deliver high-quality activities.
  • Manage relationships with external vendors and service providers to ensure alignment with school policies, values and compliance.
  • Provide timely updates and clear communication to all stakeholders.
• Compliance & Governance:
  • Ensure all programs comply with local and international school regulations.
  • Manage approvals and maintain compliance with relevant governing bodies, including Dubai Municipality, Dubai Economic Department, KHDA, and Dubai Sports Council.
  • Oversee vendor contracts, licenses, and paperwork, ensuring full adherence to legal and school requirements.
  • Maintain records of risk assessments, insurance, and safety certifications.
• Administration & Reporting:
  • Manage vendor contracts, payments, and documentation.
  • Track student participation and analyze program outcomes.
  • Prepare reports for school leadership on the programs’ performance, compliance, and engagement.
  • Support external audits, inspections, or approvals relating to extracurricular activities.

Qualifications & Experience

• Bachelor’s degree in Education, Sports Management, Administration, or a related field.
• Minimum 3–5 years of experience in program or activity coordination, ideally in an educational environment.
• Strong understanding of compliance procedures related to Dubai Municipality, Dubai Economic Department, KHDA, and Dubai Sports Council.
• Demonstrated experience in vendor management, policy implementation, documentation and stakeholder engagement.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities, work independently, and adapt to evolving school needs.