Accounts Procurement Administrator- Mussafah - 8-9K Monthly Salary

Pyxis; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent production house in Abu Dhabi is seeking an Accounts & Procurement Administrator. This dual-role position is essential for managing financial operations and procurement processes, ensuring smooth production. The ideal candidate will have a bachelor's degree in relevant fields and 3-5 years of experience in finance and procurement, along with strong negotiation and communication skills. Proficiency in relevant software such as QuickBooks and SAP is necessary, and knowledge of local labor laws and procurement processes is advantageous. This role promises a dynamic working environment with opportunities for professional growth.

Qualifications

• 3-5 years of experience in finance and procurement roles.
• Experience in bookkeeping, accounts payable/receivable, and financial reporting.
• Knowledge of procurement processes and supplier management.

Responsibilities

• Record business transactions, maintain financial records, and manage payroll.
• Oversee procurement processes, negotiate with vendors, and ensure timely delivery.
• Prepare financial reports and support audits.

Skills

Attention to detail

Organizational skills

Negotiation

Communication

Time management

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or Supply Chain Management

Professional certifications (e.g., CIPS, CPA, CMA)

Tools

Microsoft Office Suite

QuickBooks

SAP

Oracle

Job description

The Accounts & Procurement Administrator plays a critical role in ensuring both financial operations and procurement processes support the smooth running of production house. This includes maintaining accurate financial records, handling project-based invoicing, managing payroll for crew and staff, monitoring budgets, and preparing financial reports related to production expenses and revenues. Simultaneously, the role is responsible for sourcing equipment, production materials, and services, negotiating with vendors, and ensuring timely procurement aligned with production schedules. This dual role ensures financial accuracy and cost-effective procurement while supporting the efficiency and quality of production outputs.

Procurement Responsibilities

- Identify and evaluate suppliers, vendors, and contractors for printing and production materials

(e.g., banners, vinyl, inks, machinery, spare parts).

- Develop and maintain a database of reliable suppliers to ensure competitive pricing and high-

quality products.

- Research market trends to identify cost-saving opportunities and innovative materials.

- Establish and maintain strong vendor relationships for long-term collaboration.

- Negotiate pricing, contracts, and payment terms to secure favorable procurement deals.

- Monitor supplier performance, ensuring compliance with delivery schedules and quality

standards.

- Process purchase orders following company procurement policies and approval processes.

- Review requisitions from different departments, ensuring alignment with project needs.

- Collaborate with internal teams to verify material specifications, quality, and delivery schedules.

- Work closely with the warehouse team to monitor inventory levels and prevent shortages or

overstocking.

- Ensure all procurement activities adhere to company policies, local regulations, and industry

standards.

- Maintain accurate records of purchases, supplier contracts, and financial transactions.

- Support in preparing reports for procurement audits and financial compliance.

Accounts & Finance Responsibilities

- Accurately record all business transactions, including sales, purchases, receipts, and payments.

- Maintain and update the general ledger to ensure accurate financial records.

- Reconcile bank statements and financial reports with company records.

- Track and categorize company expenses, ensuring proper documentation for financial reporting.

- Manage accounts payable, ensuring supplier invoices are reviewed, approved, and paid on time.

- Manage accounts receivable, issuing invoices to clients, and following up on outstanding

payments.

- Process vendor and supplier payments, ensuring compliance with company policies.

- Assist in preparing financial reports and documentation for audits.

- Maintain organized financial records, including receipts, invoices, and contracts, for tax and audit

purposes

- Monitor cost control and budgeting, ensuring expenses remain within allocated limits.

- Filing VAT tax return and assisting the accounts manager with tax audits.

Education/ Qualification

• §Bachelor’s degree in Accounting, Finance, Business Administration, or Supply
• Chain Management, or a related field.
• § Professional certifications in procurement, bookkeeping, or financial
• Management (e.g., CIPS, CPA, CMA) is a plus.

Work Experience

• 3-5 years of experience in a similar role involving both finance and
• procurement, preferably within the printing, production, or event industry.
• Experience in bookkeeping, accounts payable/receivable, and financial
• reporting.
• Hands-on experience in procurement, supplier management, and inventory
• control.
• Knowledge
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and
• database systems.
• Proficiency in financial and procurement software (e.g., QuickBooks, SAP,
• Oracle, or similar ERP systems).
• Strong understanding of bookkeeping principles and financial transactions.
• Familiarity with procurement processes, supplier negotiations, and cost
• control.
• Knowledge of printing materials, production supplies, and inventory management is an advantage.
• Familiarity with UAE labor laws, tax regulations, and procurement processes.
• Understanding of production-related procurement, including sourcing equipment, materials, and services.

Skills

• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Excellent ability to work independently and handle multiple responsibilities.
• Excellent negotiation and communication abilities..
• Ability to work under pressure and meet tight deadlines.