Accounts Payable supervisor

Habtoor Grand Resort Autograph Collection LLC; United Arab Emirates; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented finance professional to join their team. This role involves verifying and posting invoices, managing supplier relationships, and preparing financial reports. The ideal candidate will have a strong background in finance and accounting, with proficiency in financial software and tools. You will play a crucial role in ensuring the accuracy of financial transactions and maintaining cash flow. If you are passionate about finance and looking for a challenging opportunity in a dynamic environment, this position is perfect for you.

Benefits

Health Insurance

Annual Leave

Performance Bonuses

Training and Development Programs

Qualifications

• Experience in verifying and posting invoices.
• Strong understanding of financial reporting and reconciliation.

Responsibilities

• Verify and post invoices and manage supplier relationships.
• Prepare daily bank balance reports and cash flow statements.

Skills

Invoice Verification

Financial Reporting

Supplier Reconciliation

Cash Flow Management

Navision Software

Education

Bachelor's Degree in Finance

Accounting Certification

Tools

Navision

Fidelio Material Control

Excel

Job description

Key Responsibilities:

• Verify & Post Direct Expenses/AMC Invoices, averaging 75 invoices per month.
• Verify & Post Clear Trip Air Ticket (Debit/Credit Notes from HH) entries, averaging 40 per month.
• Prepare Debit & Credit Notes to Inter Units and Accenture for invoices posted in DRR.
• Prepare Provision Statements for AMC invoices related to hotel and accommodation, and forward to the Financial Accountant for closing.
• Manage relationships with the company’s major creditors.
• Prepare Petty Cash Reimbursement Cheques, Visa Reimbursements, Municipality Tax Cheques, and Tourism Dirham Cheques.
• Prepare Debit & Credit Notes to Inter Units, Accenture, Emirates School, Al Habtoor Motors for visa-related expenses.
• Prepare Outlet Tips, Recreation Commission, Up-selling Incentives, and Payments Cheques.
• Manage Lease Outlets Monthly Payments and DTCM Permission Payments.
• Prepare EPPCO Statements for payments and Debit Notes for Inter Units.
• Prepare DEWA Statements for hotel payments and JV purposes.
• Prepare ETISALAT & DU Cheques and Debit Notes to Met Club.
• Prepare Debit Notes for Astoria Water & Electricity consumption in DIP Accommodation.
• Prepare Debit Notes for Astoria Block-DIP Maintenance Expenses.
• Prepare and process payments for Outlet Artists monthly based on attendance sheets.
• Witness weekly or bi-weekly cash collections from outlets and reception with the General Cashier.
• If traffic fines or accident charges are incurred for leased vehicles, send copies to the concerned vehicle user and obtain acknowledgment for City Ledger purposes.

Daily Responsibilities:

• Verify invoices against LPO, Delivery Note, FMC postings, and other supporting documents, then post in Navision.
• Verify & Post F&B DRR invoices, averaging 1900 per month.
• Verify & Post General Store/P&S DRR invoices, averaging 150 per month.
• Rectify errors in DRR and follow up for RTS, if any.
• Follow up regularly with concerned stores and receiving offices regarding DRR and direct invoices, updating superiors accordingly.
• Update Bank Book for NBD, CBD, CITI, ADCB transactions daily.
• Prepare daily Bank Balance Status Report and forward to the Chief Accountant.
• Prepare supplier reconciliation statements and process cheques daily.
• File invoices and paid cheques daily; maintain cheque signature status in Excel.
• Attach all invoices and AMC copies related to payments with cheques.
• Follow up with suppliers for SOA via phone or email.
• Send payment status updates to suppliers via email.
• Update daily cheque signing and sending list in Excel.
• Run interface from Fidelio Material Control for F&B stores, receiving office invoices, engineering invoices, and non-inventory invoices.
• Verify & Post Non-Inventory DRR invoices, averaging 80 per month.
• Verify & Post Engineering DRR invoices, averaging 160 per month.
• Follow up on pending invoices, LPOs, and PRs with concerned departments.
• Manage supplier cheque runs, prioritizing key suppliers.
• Address invoice posting queries from stores and receiving departments.
• Maintain Fixed Asset and Project/Advance Payment files.
• Re-file invoices after payments are processed.
• Prepare executive travel allowance cheques as needed during the month.
• Maintain AMC schedules and follow up on invoices and service reports from relevant departments.
• Prepare weekly cash flow statements and send to the Chief Accountant.