Accounts Payable Supervisor

Accor Hotels; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

Accor Hotels seeks an Accounts Payable Clerk in Dubai. This role includes invoice verification, vendor file maintenance, and month-end tasks. Ideal candidates will have a Bachelor's degree and previous experience in a 5-star hotel in the UAE, along with strong Microsoft Office skills.

Qualifications

• Bachelor's Degree required.
• Previous experience in a 5-star hotel in the UAE.
• Knowledge of Microsoft Office, especially Excel & Word.

Responsibilities

• Verify all invoices against purchase orders and signatures.
• Maintain vendor files and database in accounts payable system.
• Perform Month End Tasks for Accounts Payable.

Skills

Knowledge of Microsoft Office, mainly Excel

Knowledge of any accounting system

Education

Bachelor Degree

Job description

Company Description

Join us at Accor, where life pulses with passion!

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status quo.

By joining us, you will become a Heartist, because hospitality is, first and foremost, a work of heart.

You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfill yourself, to discover other professions, and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!

You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.

Everything you will do with us, regardless of your profession, will offer a deep sense of meaning, to create lasting, memorable, and impactful experiences for your customers, your colleagues, and for the planet.

Hospitality is a work of heart,
Join us and become a Heartist.

Job Description

Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation, and/or the approval of authorized management personnel.

Ensure invoices have relevant documents such as PO, Contract, FF&E/Capex Approval, etc.

Verify the invoices to check the unit of issue, unit price, quantity, and extension against the hotel purchase order and receiving advice.

Code invoices to the appropriate general ledger account and submit to the Chief Accountant for verification.

Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.

Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads.

Ensure invoices are correctly posted into the system either manually or through the FMC upload file.

Maintain alphabetical files by vendor containing complete invoices and backup attached for efficient access.

Maintain an up-to-date vendor/supplier database on the accounts payable system.

Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.

Prepare manual cheques as required if directed by the Director of Finance or Assistant Financial Controller.

Maintain a close working relationship with purchasing, receiving, and cost control staff.

Reconcile main vendor statements monthly to ensure the account is current.

Check vendor statements as received and resolve discrepancies directly with the vendor.

Maintain alphabetical files by vendor containing complete invoices and backup attached to Payments for efficient access. All filing is to be kept current.

Ensure all expenses for the month are posted.

Maintain separate and proper filing for all Deposits / Advances & Expenditure reports after payment.

Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).

Run the required reports at month-end and ensure that the aging balances with the GL.

Perform Month End Tasks for AP.

Perform any other duties assigned by management.

Qualifications

• Bachelor Degree
• Previous experience in a 5-star hotel in the UAE
• Knowledge of Microsoft Office, mainly Excel & Word
• Knowledge of any accounting system is an advantage

Additional Information

Diversity & Inclusion at Accor means welcoming everyone and respecting their differences by prioritizing qualities and skills in employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions, and to promote the development of all people, including those with disabilities.

When applying, do not hesitate to let us know of any specific needs you may have so that we can consider them.