Accounts Payable Supervisor

Pullman Hotels & Resorts; Dubai; On-site; USD 30,000 - 50,000; Full time

Job summary

A leading hospitality company is seeking an accounts payable staff member to ensure accurate invoice processing and vendor management in a vibrant team. The ideal candidate will hold a Bachelor's Degree, have experience in a 5-star hotel, and be skilled in Microsoft Office, particularly Excel and Word. This role demands attention to detail and strong collaboration with various departments to maintain financial integrity and facilitate smooth operations.

Qualifications

• Previous experience in a 5-star hotel in the UAE is essential.
• Proficiency in Excel and Word is necessary.

Responsibilities

• Verify invoices with relevant documentation.
• Reconcile vendor statements monthly and resolve discrepancies.
• Collaborate with purchasing, receiving, and cost control staff.

Skills

Proficiency in Microsoft Office

Knowledge of accounting systems

Education

Bachelor's Degree

Job description

Company Description

Join us at Accor, where life pulses with passion! As a pioneer in responsible hospitality, the Accor Group encompasses more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations across 110 countries. Each brand has its unique personality, offering opportunities to find yourself and innovate. All share a common ambition: to keep challenging the status quo.

By joining us, you will become a Heartist, because hospitality is, first and foremost, a work of heart. You will be part of a caring environment and a team where you can be all you are. We support your growth, help you discover other professions, and pursue career opportunities globally—whether in your hotel or elsewhere in the hospitality industry.

Enjoy exclusive benefits specific to the sector and beyond, along with strong recognition for your daily commitment. Everything you do with us will create meaningful, memorable, and impactful experiences for customers, colleagues, and the planet.

Hospitality is a work of heart. Join us and become a Heartist.

Job Description

1. Verify that all invoices are supported by duly approved purchase orders, signed receiving documentation, and/or management approval.
2. Ensure invoices have relevant documents such as PO, Contract, FF&E/Capex Approval, etc.
3. Verify invoice details against purchase orders and receiving advice.
4. Code invoices to the appropriate general ledger account and submit for verification.
5. Obtain departmental approval before processing invoices.
6. Ensure invoices without supporting documents are approved by respective department heads.
7. Post invoices into the system manually or via FMC upload.
8. Maintain vendor files with complete invoices and backups for efficient access.
9. Keep the vendor/supplier database updated on the accounts payable system.
10. Print and submit cheques with supporting documents for signatures.
11. Prepare manual cheques as directed.
12. Collaborate with purchasing, receiving, and cost control staff.
13. Reconcile vendor statements monthly and resolve discrepancies.
14. Ensure all expenses are posted timely and accurately.
15. Maintain proper filing for deposits, advances, and expense reports.
16. Prepare accrual lists and backups for invoices received after month-end.
17. Run month-end reports and ensure GL balance.
18. Perform month-end tasks for AP.
19. Perform other duties as assigned by management.

Qualifications

1. Bachelor's Degree.
2. Previous experience in a 5-star hotel in the UAE.
3. Proficiency in Microsoft Office, especially Excel and Word.
4. Knowledge of accounting systems is an advantage.

Additional Information

At Accor, diversity and inclusion mean welcoming everyone and respecting differences by focusing on qualities and skills for employment and development. We aim to provide meaningful employment, a welcoming culture, excellent working conditions, and promote the development of all, including those with disabilities.

When applying, please inform us of any specific needs so we can accommodate them.