Accounts Payable Clerk

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About Raffles the Palm Dubai

Located on the western crescent of Palm Jumeirah, Raffles is a luxurious five-star hotel with 381 rooms, suites, and villas, featuring Italian craftsmanship and elegant amenities. Guests enjoy panoramic views, a private beach, entertainment facilities, boutiques, a VIP theatre, and signature restaurants with exquisite banqueting and conference spaces.

Raffles offers personalized, discreet service to well-traveled guests. Established in 1887, Raffles Hotels & Resorts is an award-winning luxury hotel company with properties worldwide, from secluded resorts to city hotels.

Job Description

The role involves maintaining a system of purchase orders, receipts, invoices, and cheque requests to support, document, and process hotel payables efficiently and accurately, in line with company policies.

The goal is to ensure timely and accurate payments, complete and correct records, and proper reconciliation of accounts with the General Ledger.

Key Responsibilities

• Verify invoices are supported by approved purchase orders, receiving documentation, and management approval.
• Ensure invoices include relevant documents like PO, AFE, Contract, etc.
• Check invoice details against purchase orders and receiving advice for accuracy.
• Code invoices to the correct ledger accounts and submit for verification.
• Obtain departmental approval before processing invoices.
• Ensure all supporting documents are attached and approved.
• Post invoices into the system manually or via upload.
• Maintain an up-to-date vendor database.
• Prepare and submit cheques with supporting documents for signatures.
• Reconcile vendor statements monthly and resolve discrepancies.
• Maintain organized vendor files with invoices and backup documents.
• Post all expenses timely and prepare accruals for received invoices not yet processed.
• Run month-end reports and ensure aging balances match the GL.

Qualifications

• Diploma preferred.
• Proficiency in Microsoft Office, especially Excel and Word.
• Knowledge of accounting systems is advantageous.

Experience

• 2-3 years in accounting, with at least 1 year in Accounts Payable within a hotel setting.