Accounts Payable Clerk

AccorHotel; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Specialist to ensure timely and accurate processing of hotel payables. In this role, you will verify invoices, maintain vendor relationships, and reconcile accounts to support the financial health of the organization. Your attention to detail and accounting expertise will be crucial in managing the accounts payable system efficiently. This position offers a dynamic work environment where your contributions will directly impact the operational success of the hotel. If you have a passion for finance and a commitment to excellence, this opportunity is perfect for you.

Qualifications

• Minimum 2-3 years of accounting experience, with 1 year in accounts payable.
• Diploma holder preferred with knowledge of accounting systems.

Responsibilities

• Verify invoices with purchase orders and receiving documentation.
• Maintain vendor database and reconcile vendor statements monthly.
• Ensure timely and accurate posting of invoices and expenses.

Skills

Accounting Skills

Attention to Detail

Vendor Management

Reconciliation Skills

Communication Skills

Education

Diploma in Accounting or related field

Tools

Microsoft Excel

Microsoft Word

Accounting Software

Job description

Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables according to the company s policies and procedures.

To ensure payments are made in a timely and accurate manner; all relevant records are completed and accurately posted; accurate aging of all accounts which are reconciled to the General Ledger control account.

KEY ROLES & RESPONSIBILITIES

• Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO, AFE, Contract etc.
• Verify the invoices to check the unit of issue, unit price, quantity, extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads.
• Ensure invoices are correctly posted into the system either manually or through the FMC upload file.
• Maintain an approved up-to-date vendor/supplier database on the accounts payable system.
• Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
• Maintain a close working relationship with the purchasing, receiving and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and back up attached to the cheques for efficient access after payment. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Prepare list and back-up for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing with the GL.

Qualifications

• Diploma holder would be preferred.
• Knowledge of Microsoft Office mainly EXCEL & WORD.
• Knowledge of any accounting system will be an advantage.

EXPERIENCE

• Minimum of 2-3 years experience in accounting with at least 1 year in A/P in a Hotel.