Accounts Officer

Job Responsibilities

1. Financial Record Maintenance:
   • Maintain accurate and up-to-date financial records, including journal entries, ledgers, and other financial documents.
   • Ensure that all transactions are recorded in accordance with the company’s accounting policies and UAE regulations.
2. Accounts Payable:
   • Process and verify invoices from suppliers and vendors.
   • Ensure payments are made on time, ensuring accuracy in vendor payments and reconciling accounts payable.
   • Maintain and update a list of accounts payable, ensuring timely payments are processed.
3. Accounts Receivable:
   • Assist in the management of accounts receivable, including invoicing clients and ensuring timely collection of payments.
   • Follow up with clients regarding overdue payments and resolve payment issues.
   • Monitor and report on aging reports to ensure no outstanding balances.
4. VAT Compliance:
   • Assist in the preparation of VAT returns in accordance with UAE VAT regulations.
   • Maintain accurate records of VAT transactions and ensure the proper application of VAT on invoices, as per the Federal Tax Authority (FTA) requirements.
5. Payroll Processing:
   • Assist with the preparation and processing of payroll for employees, ensuring accuracy in salary calculations, deductions, and allowances.
   • Ensure compliance with UAE labor laws regarding wages, benefits, and deductions.
   • Assist in the preparation of monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow statements.
   • Ensure financial reports are accurate and reflect the company’s financial position.
6. Petty Cash Management:
   • Manage and maintain petty cash accounts, ensuring proper documentation and timely reimbursement of petty cash expenses.
   • Regularly reconcile petty cash transactions to ensure accuracy.
7. Expense Tracking:
   • Monitor and track company expenses to ensure that they are within budget and aligned with company policies.
   • Review and process employee expense reports, ensuring they are legitimate and comply with the company’s expense policies.
8. Tax Filing and Compliance:
   • Assist in ensuring the company’s compliance with local tax regulations, including VAT and any other applicable taxes in the UAE.
   • Support the preparation and submission of tax returns in a timely manner, as required by the Federal Tax Authority (FTA).
9. Record Keeping & Documentation:
   • Maintain organized financial records and documents for auditing and compliance purposes.
   • Ensure that all accounting records are stored and archived according to the legal requirements in the UAE.
10. Coordination with Auditors:
    • Support internal and external audits by providing necessary financial documents and explanations when required.
    • Assist in the implementation of audit recommendations to improve financial processes and controls.
11. Cost Control and Monitoring:
    • Assist in monitoring expenses and providing reports on the company’s cost structures.
    • Suggest areas where cost reductions or improvements may be possible to enhance profitability.
12. General Administrative Support:
    • Provide administrative support to the finance team as needed.
    • Prepare and manage financial spreadsheets and documents for internal use.
    • Assist in the preparation of budgets and forecasts to ensure effective financial planning and management.
    • Monitor actual performance against budgets and report discrepancies or variances.
13. Communication with Clients and Vendors:
    • Communicate with clients regarding outstanding invoices or payment discrepancies.
    • Maintain effective relationships with vendors, addressing queries related to invoices, payments, and discrepancies.
14. Internal Control Compliance:
    • Follow company internal controls and accounting procedures to safeguard financial resources and minimize risks of fraud or error.

Desired Candidate Profile

Skills and Qualifications:

• Strong knowledge of accounting principles, VAT compliance in the UAE, and logistics and procurement processes.
• Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in Microsoft Excel.
• Basic understanding of inventory management and procurement operations.
• Attention to detail, organizational skills, and the ability to handle multiple tasks.
• Strong communication skills for coordinating between different teams, vendors, and clients.
• Ability to work in a fast-paced environment with tight deadlines.

The role requires a combination of accounting skills along with knowledge of procurement and logistics, which is particularly important in the UAE’s dynamic business environment. Being proactive and detail-oriented is essential for success in this position.