Accounts Officer

Confidential Company; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented finance professional to manage financial records, accounts payable, and VAT compliance in the dynamic business environment of the UAE. This role is crucial for maintaining accurate financial documentation and ensuring timely processing of invoices and payroll. The ideal candidate will have strong accounting skills, familiarity with accounting software, and the ability to work effectively under pressure. Join a forward-thinking company where your contributions will directly impact financial operations and support strategic decision-making.

Qualifications

• Strong knowledge of accounting principles and VAT compliance in the UAE.
• Familiarity with accounting software and proficiency in Microsoft Excel.

Responsibilities

• Maintain accurate financial records and ensure compliance with UAE regulations.
• Process invoices and manage accounts payable and receivable.

Skills

Accounting Principles

VAT Compliance

Logistics and Procurement Processes

Attention to Detail

Organizational Skills

Communication Skills

Ability to Work Under Pressure

Tools

QuickBooks

SAP

Oracle

Microsoft Excel

Job description

Job Responsibilities

1. Financial Record Maintenance:
   • Maintain accurate and up-to-date financial records, including journal entries, ledgers, and other financial documents.
   • Ensure that all transactions are recorded in accordance with the company’s accounting policies and UAE regulations.
2. Accounts Payable:
   • Process and verify invoices from suppliers and vendors.
   • Ensure payments are made on time, ensuring accuracy in vendor payments and reconciling accounts payable.
   • Maintain and update a list of accounts payable, ensuring timely payments are processed.
3. Accounts Receivable:
   • Assist in the management of accounts receivable, including invoicing clients and ensuring timely collection of payments.
   • Follow up with clients regarding overdue payments and resolve payment issues.
   • Monitor and report on aging reports to ensure no outstanding balances.
4. VAT Compliance:
   • Assist in the preparation of VAT returns in accordance with UAE VAT regulations.
   • Maintain accurate records of VAT transactions and ensure the proper application of VAT on invoices, as per the Federal Tax Authority (FTA) requirements.
5. Payroll Processing:
   • Assist with the preparation and processing of payroll for employees, ensuring accuracy in salary calculations, deductions, and allowances.
   • Ensure compliance with UAE labor laws regarding wages, benefits, and deductions.
   • Assist in the preparation of monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow statements.
   • Ensure financial reports are accurate and reflect the company’s financial position.
6. Petty Cash Management:
   • Manage and maintain petty cash accounts, ensuring proper documentation and timely reimbursement of petty cash expenses.
   • Regularly reconcile petty cash transactions to ensure accuracy.
7. Expense Tracking:
   • Monitor and track company expenses to ensure that they are within budget and aligned with company policies.
   • Review and process employee expense reports, ensuring they are legitimate and comply with the company’s expense policies.
8. Tax Filing and Compliance:
   • Assist in ensuring the company’s compliance with local tax regulations, including VAT and any other applicable taxes in the UAE.
   • Support the preparation and submission of tax returns in a timely manner, as required by the Federal Tax Authority (FTA).
9. Record Keeping & Documentation:
   • Maintain organized financial records and documents for auditing and compliance purposes.
   • Ensure that all accounting records are stored and archived according to the legal requirements in the UAE.
10. Coordination with Auditors:
    • Support internal and external audits by providing necessary financial documents and explanations when required.
    • Assist in the implementation of audit recommendations to improve financial processes and controls.
11. Cost Control and Monitoring:
    • Assist in monitoring expenses and providing reports on the company’s cost structures.
    • Suggest areas where cost reductions or improvements may be possible to enhance profitability.
12. General Administrative Support:
    • Provide administrative support to the finance team as needed.
    • Prepare and manage financial spreadsheets and documents for internal use.
    • Assist in the preparation of budgets and forecasts to ensure effective financial planning and management.
    • Monitor actual performance against budgets and report discrepancies or variances.
13. Communication with Clients and Vendors:
    • Communicate with clients regarding outstanding invoices or payment discrepancies.
    • Maintain effective relationships with vendors, addressing queries related to invoices, payments, and discrepancies.
14. Internal Control Compliance:
    • Follow company internal controls and accounting procedures to safeguard financial resources and minimize risks of fraud or error.

Desired Candidate Profile

Skills and Qualifications:

• Strong knowledge of accounting principles, VAT compliance in the UAE, and logistics and procurement processes.
• Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in Microsoft Excel.
• Basic understanding of inventory management and procurement operations.
• Attention to detail, organizational skills, and the ability to handle multiple tasks.
• Strong communication skills for coordinating between different teams, vendors, and clients.
• Ability to work in a fast-paced environment with tight deadlines.

The role requires a combination of accounting skills along with knowledge of procurement and logistics, which is particularly important in the UAE’s dynamic business environment. Being proactive and detail-oriented is essential for success in this position.