Accounts Billing Officer

UAS International Trip Support; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

UAS International Trip Support seeks an Accounts Billing Officer to support the billing division with accurate processing and timely execution of billing cycles.

Key tasks include invoicing, GP system linkage, dispute escalation, and reporting while ensuring compliance with internal policies and industry standards. The role emphasizes precision, deadlines, and cross-team collaboration in a fast-paced environment.

Qualifications

• Bachelor's degree in accounting/finance or related field.
• 3+ years in billing, invoicing, or financial operations.
• Experience with Great Plains (GP) or similar ERP systems.
• Excellent attention to detail and analytical skills.
• Ability to work under pressure and meet deadlines.
• Strong communication and collaboration skills.
• Experience handling billing disputes and collections is a plus.

Responsibilities

• Prepare invoices for clients with accuracy and policy compliance.
• Audit invoices before approval by Billing Supervisor.
• Verify and manually compute invoices.
• Link vendor invoices to GP system to analyze costs vs charges.
• Ensure requests are billed accurately and within deadlines.
• Track invoices and coordinate dispatch to clients.
• Escalate disputes to Billing Manager/Supervisor.
• Prepare exposure reports and generate ad-hoc reports.
• Ensure adherence to financial standards and regulatory requirements.
• Prepare credit notes and maintain proper documentation.

Skills

Attention to detail

Analytical thinking

Problem solving

Time management

Communication & collaboration

Billing accuracy

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Great Plains (GP) ERP

Job description

The Accounts Billing Officer will be responsible for supporting the billing division in processing requests efficiently and ensuring all protocols within the billing cycle are accurately performed within stated timeframes. This role plays a key part in maintaining streamlined and effective billing procedures while ensuring compliance with internal policies and industry standards.

Key Responsibilities

• Prepare invoices for clients, ensuring accuracy and compliance with company policies.
• Audit invoices before approval by the Billing Supervisor.
• Perform verification and manual computation of invoices.
• Link vendor invoices on the Great Plains (GP) system to analyze cost vs. actual charges.
• Ensure all requests received are billed accurately and within set deadlines to prevent delays.

Billing & Collections Coordination

• Track all invoices and ensure timely dispatches to clients.
• Liaise with collections teams on pending requests and outstanding payments.
• Escalate disputes and discrepancies to the Billing Manager/Supervisor.

Reporting & Compliance

• Prepare exposure reports by validating data on the system and estimating expected trip requests.
• Generate ad-hoc reports as required by the Billing Manager.
• Ensure adherence to financial and regulatory standards in all billing processes.

Credit Notes & Adjustments

• Prepare credit notes as required for adjustments.
• Ensure proper documentation and approval before processing any credits.

System & Process Optimization

• Ensure all invoices are accurately entered into the Great Plains system.

Required Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• 3+ years of experience in billing, invoicing, or financial operations, preferably in aviation, logistics, or a service-based industry.
• Strong knowledge of billing software, with experience in Great Plains (GP) or similar ERP systems.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Ability to work under pressure and meet strict deadlines.
• Good communication and interpersonal skills to collaborate with internal teams and external clients.
• Experience in handling billing disputes and working with collection teams is an advantage.
• Billing Accuracy & Attention to Detail: Ensures invoices are prepared and audited with high precision in compliance with internal policies and financial standards.
• Financial & Analytical Skills: Demonstrates strong numerical and analytical capabilities to verify costs, audit invoices, and generate financial reports.
• Technical Proficiency: Proficient in ERP systems, particularly Great Plains (GP), to manage and process billing data efficiently.
• Time Management & Deadline Orientation: Effectively prioritizes tasks and meets billing deadlines to prevent service delays and payment issues.
• Communication & Collaboration: Communicates clearly and works collaboratively with internal teams and clients to resolve billing concerns.
• Problem Solving & Dispute Resolution: Addresses and escalates discrepancies or credit note issues with a proactive, solution-driven approach.
• Compliance & Integrity: Adheres to financial regulations and internal protocols while ensuring accuracy and accountability in billing activities.
• Process Improvement & Systems Thinking: Identifies and supports enhancements in billing processes and system optimization for greater efficiency.