Accounts Assistant Temporary 6 months

Build Well HR Solutions; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Accountant to join their dynamic team. In this role, you will be responsible for managing vendor invoices, ensuring timely payments, and maintaining accurate financial records. You will collaborate with various departments to streamline processes and uphold compliance with internal controls. This position offers an excellent opportunity for growth in a supportive environment that values diversity and individual development. If you are a self-motivated professional with a strong accounting background, this could be the perfect fit for you.

Qualifications

• 2-3 years of experience in handling Accounts Payables in an ERP environment.
• Strong accounting background and computer literacy required.

Responsibilities

• Responsible for monthly reporting and vendor reconciliation.
• Monitor accounts payable activities and ensure compliance with internal controls.

Skills

Accounting

Interpersonal Skills

Communication Skills

Teamwork

Self-Motivation

Education

Graduate in Accounting

Graduate in Commerce

Tools

SAP

Job description

Internal:

• Interaction with Treasury, Controlling, Purchase, Plant, Logistics & Other Departments

External:

• Interaction with SSC; Auditors; Suppliers

Activities

• Responsible for monthly reporting pertains to Transport in Transit, Stock in transit, Group Consolidation, Supplier Advances / Open Down payment, Treasury Forecast etc.
• Responsible for reviewing and validating vendor's reconciliation done by SSC monthly. To raise ticket for vendor's statement of account to SSC.
• Monitor all reports handling by SSC: GR / IR Accounts Summary lists, AP Aging, and Monthly Intercompany Reconciliation - purchases between TEMME FZE, TEMUAE, TELBU & TEMQ.
• Observe & analyze intercompany balances between TEMME, TEMUAE, TEMQ and TELBU for product related invoices. Ensure AP / AR adjustment entries have been posted (as per the new Interco flow) to vendor and customer sub-ledger accounts post month end.
• Follow up and archive all suppliers' electronic invoices for all categories e.g. products, goods & services, transportations, marketing etc. from the concerned departments to local AP folders (Scanned Invoices folder).
• Ensure proper verification and submission of all invoices before uploading in SAP.
• Strictly monitor & analyze all accounts payable activities handled by SSC, especially invoice postings for accuracy and eligibility for payment.
• Ensure strict implementation of the internal controls, by ensuring only those authorized expenses / invoices are recorded through the FB60 (Direct Finance Booking) option, and the rest through the standard purchasing flow.
• Ensure timely payment to vendors' invoices by providing & controlling the lists for payments on 15th batch, Month-End batch, Euro and other currencies, and any urgent payments to Treasury.
• Provide prompt and complete resolutions to SSC queries & issues, supplier's payment inquiries, reconciliations, etc. and other departments' clarifications concerning AP transactions.
• Ensure strict monitoring and follow up of pending invoices with the concerned departments.
• Review & update all internal procedures related to accounts payable activities periodically.
• Assist Treasury in validating the payment batch in the ticketing tool.

ACCOUNTABILITIES

• Follow up and monitor closely the process of all invoices and payments. (P2P Process)
• Monthly reporting for Transport in Transit, Stock in transit, Group consolidation, Open Down payment, Treasury Forecast etc.
• Monitor other reports handled by SSC like GRIR Summary List, AP Aging, Vendor reconciliations etc.
• Strict implementation of the internal control policy for invoice recording.
• Validating the posting activities handled by SSC.

HSSEQ & COMPLIANCE OBJECTIVES

• Strict adherence and compliance towards Group HSSEQ policy with high Quality of HSSEQ performance and complying with affiliate's HSSEQ Policy.
• Strict adherence and compliance towards Group HSSEQ Charter & MAESTRO requirements and affiliate's HSSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all times.
• Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSSEQ in all activities.
• Ensure adherence to compliance processes and guidelines specific to position's roles and responsibilities.
• Ensure full adherence to the company's compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
• Promptly notify the compliance officer / economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that come to attention. Inform the Procurement Manager, VP Finance & Corporate Affairs as well.

Candidate Profile

• Knowledge: Strong accounting background & computer literate.
• Skills: Team player, self-motivated, strong inter-personal skills, communication skills with a positive attitude and able to meet strict deadlines.
• Experience: 2 / 3 years' experience in Independently handling Accounts Payables in ERP (SAP) environment.
• Education: Graduate in Accounting / Commerce.

Additional Information

• NP LEVEL: The NP Level for this position of Accountant Payables is 8.

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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TotalEnergies is a global integrated energy company that produces and markets energies: oil and biofuels, natural gas and green gases, renewables and electricity. Our more than 100,000 employees are committed to providing as many people as possible with energy that is more reliable, more affordable and more sustainable. Active in about 120 countries, TotalEnergies places sustainability at the heart of its strategy, its projects, and its operations.