Account Payable Assistant - Education sector

Sundus Recruitment and Outsourcing Services, Abu Dhabi; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the educational sector is seeking an Account Payable Assistant in Abu Dhabi. The role involves managing the accounts payables function, ensuring compliance with UAE VAT regulations, and handling complex transactions. The ideal candidate will have a Bachelor's degree in finance or accounting, with 5-7 years of relevant experience. Proficiency in Arabic and knowledge of cross-border taxation is a plus.

Qualifications

• 5-7 years in higher education finance or multinational corporate finance.
• Experience managing payable in multi-currency operations.
• UAE VAT compliance experience (FTA e-invoicing) preferred.

Responsibilities

• Manage and handle transactions related to approved project payment certificates and supplier invoices.
• Reconcile statements of accounts and ensure compliance with FTA requirements.
• Facilitate credit card payments and respond to vendor queries.

Skills

Analytical skills

Communication

Problem-solving

Attention to detail

Education

Bachelor's degree in finance, Accounting, or Business Administration

Tools

ERP financial modules

Student Information Systems (SIS)

Job description

Role JPC - 5097 - Account Payable Assistant - Education secto

Location :Abu Dhabi

Duration:One Year Renewable

Job Purpose

Manage the Accounts Payables function which includes managing and handling transactions related to approved project payment certificates for construction projects, supplier invoices, payments to consultants and contractors, review and control of contractor & supplier advances, retention payable of contractors & contractor reconciliations, analyzing ageing of payables in timely manner.

Core Responsibilities

• Reviews the completeness of invoices and supporting documents prior to booking in the system
• Segregates the invoices based on the defined criteria to facilitate the booking of transactions
• Ensures the accuracy in the payment request based on the details provided by the vendor and the Purchase Order
• Managing accounting functions including review and approval of supplier invoices, petty cash reimbursements, approve supplier payments, maintenance of AP sub-ledger
• Processes due payments based on the agreed credit terms
• Reconciles the statement of accounts to ensure the accuracy of data between the vendor information and IITD-AD books of accounts
• Facilitates credit card payments for IITD-AD staff and faculty by providing the necessary guidelines and reconciles the same with the credit card statements
• Responds to queries and requests from vendors and internal stakeholders by providing the necessary information and guidance
• Reconciles and prepares accounting schedules for monthly and annual closing to meet the Management reporting requirements
• Ensures compliance with the FTA requirements by preparing the required data and facilitating the filing the VAT returns through external consultants
• Meets the requirements and documentation of internal and external auditors to ensure compliance to internal policies and external auditing standards
  
  

Qualifications And Experience

Academic Credentials:

• Bachelor's degree in finance, Accounting, or Business Administration
  

Technical Expertise

• Hands-on experience with ERP financial modules (Accounts Receivable, General Ledger).
• Working knowledge of Student Information Systems (SIS)
  

Professional Experience

• 5-7 years in higher education finance or multinational corporate finance
• Proven experience managing payable in multi-currency and multi-system operations
• Experience with UAE VAT compliance (FTA e-invoicing) and India GST frameworks
  

Regulatory Knowledge

• IFRS implementation for financial instruments/leases/insurance
• Familiarity with UAE ESR (Economic Substance Regulations) and ADEK funding compliance.
  

Comptencies And Attributes

• Strong analytical and reconciliation skills.
• Effective stakeholder communication and problem-solving abilities.
• High attention to detail with a proactive and collaborative approach.
• Arabic language proficiency is an advantage.
• Dual qualification or cross-border taxation knowledge (UAE–India) is preferred