Academic Timetabling & Systems Specialist

Uowdubai; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

UOWD is seeking a highly organised Timetabling & Systems Support Officer to join the Registry Services team in Dubai. You will coordinate academic timetables and student systems, ensuring accurate scheduling, data integrity, and strong collaboration with academic schools and IT partners.

The role combines systems administration, data analysis, and operational coordination to optimise teaching delivery, space utilisation, and the student experience in a university setting.

Qualifications

• Bachelor's degree in Information Systems, Business Administration, Education, or a related discipline.
• Minimum 1 year of experience in timetabling, scheduling, academic administration, or related higher education operations.
• Experience with timetabling, scheduling, student records, or enterprise administration systems.
• Strong proficiency in Microsoft Excel and data management.

Responsibilities

• Develop and maintain academic timetables using specialist scheduling software.
• Coordinate teaching requirements, staff availability, room allocations, and scheduling requests with academic schools.
• Allocate teaching spaces, examination venues, and event rooms to maximise utilisation and efficiency.
• Proactively identify and resolve timetable clashes, scheduling conflicts, and capacity issues.
• Support annual planning activities including enrolment preparation, academic calendar planning, and room utilisation reviews.
• Support the administration, maintenance, and enhancement of student and timetabling systems.
• Produce routine and ad-hoc reports relating to enrolments, academic activity, scholarships, provisional enrolment checks, withdrawals, academic performance, and institutional planning.

Education

Bachelor's degree in Information Systems or related field

Tools

Scientia

Syllabus Plus

Celcat

SPlus

Resource Booker

Banner

PeopleSoft

SITS

Power BI

Tableau

Job description

UOWD is seeking a highly organised Timetabling & Systems Support Officer to join the Registry Services team in Dubai. You will coordinate academic timetables and student systems, ensuring accurate scheduling, data integrity, and strong collaboration with academic schools and IT partners.

The role combines systems administration, data analysis, and operational coordination to optimise teaching delivery, space utilisation, and the student experience in a university setting.