Academic Advising Systems Coordinator- one month contract

American University of Sharjah; Sharjah; Hybrid; AED 100,000 - 145,000; Part time

Job summary

The American University of Sharjah invites applications for the ASC Academic Advising Systems Coordinator to support the implementation and ongoing development of Stellic, AUS’s academic advising system. You will collaborate with the ASC, IT, the Office of the Registrar, college Deans, and academic advisors to ensure accurate degree audit rules and up-to-date academic catalogue information.

The role emphasizes data accuracy, system usability, and timely delivery of configurations, with

Qualifications

• Bachelor’s degree required.
• Strong English communication skills, both spoken and written.
• High level of computer literacy and aptitude for learning technology and information systems.
• Excellent attention to data accuracy and detail.
• Strong organizational, time management and multitasking abilities.
• Analytical, reasoning and problem-solving capabilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Familiarity with a university environment, academic advising, and higher education terminology.
• Experience with data entry, data validation, or quality assurance processes.
• Ability to learn new systems quickly and provide support to system users.

Responsibilities

• Coordinate with relevant stakeholders to support the implementation, configuration, and development of Stellic as AUS’s academic advising system.
• Serve as a key liaison between the ASC, IT, Office of the Registrar (OR), Colleges/School, and academic advisors on advising system matters.
• Support the development, review, testing, and maintenance of degree audit rules in Stellic.
• Perform other related duties as assigned by the Director of the ASC, within the parameters of the position’s part-time status, scope of work, and the successful candidate’s qualifications and skill set.

Skills

Data integrity

Analytical thinking

Multitasking

Time management

Problem solving

Effective communication

Learn new systems

Education

Bachelor’s degree

Tools

Stellic

Job description

The ASC Academic Advising Systems Coordinator works closely with the Director of the Academic Support Center (ASC), Information Technology (IT), the Office of the Registrar (OR), Associate Deans from the Colleges/School, and academic advisors. The position reports directly to the Director of the ASC. The ASC Academic Advising Systems Coordinator will work closely with relevant stakeholders to support the implementation and development of AUS’s academic advising system, Stellic, with particular responsibility for degree audit rules and academic catalogue information. The coordinator will support the accuracy, functionality, and maintenance of advising system information and processes in collaboration with the relevant stakeholders. The ASC Academic Advising Systems Coordinator may also perform other duties as assigned, within the parameters of part-time employment regulations, the position’s scope and responsibilities, and the successful candidate’s qualifications and skill set.

Job Responsibilities:

Stellic Implementation and Stakeholder Coordination

• Coordinate with relevant stakeholders to support the implementation, configuration, and development of Stellic as AUS’s academic advising system.
• Serve as a key liaison between the ASC, IT, Office of the Registrar (OR), Colleges/School, and academic advisors on advising system matters.

Degree Audit Rules and Academic Program Information

• Support the development, review, testing, and maintenance of degree audit rules in Stellic.

Other Duties

• Perform other related duties as assigned by the Director of the ASC, within the parameters of the position’s part-time status, scope of work, and the successful candidate’s qualifications and skill set.

Required Qualifications and skills

• Bachelor’s degree
• High level of computer literacy and demonstrated aptitude for learning and using technology and information systems.
• Excellent verbal and written English communication skills.
• Excellent attention to detail and commitment to data accuracy.
• Strong organizational, time management, and multitasking skills.
• Strong analytical, reasoning, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced work environment.

• Familiarity with a university environment, academic advising, and higher education terminology.
• Experience working with data entry, data validation, or quality assurance processes.
• Strong attention to detail, particularly when working with academic program requirements, degree audit rules, and data.
• Ability to learn new systems and processes quickly and provide support to system users.
• Ability to understand and interpret academic program requirements and translate them accurately into system requirements.

AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.