Abu Dhabi - Boarding Executive, Marine Services

We have an exciting opportunity to join Inchcape Shipping Services.

With a vision for a connected world, Inchcape relies upon the expertise, diversity, and global network of our over , professionals, spread across plus countries and in over offices to help our partners connect to a smoother, smarter ocean. We empower our people, and our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective – we connect the world and see the bigger picture.

The Power of People – we rely on the strength of local agent knowledge and relationships.

Progress – we adopt new thinking and push for positive change in our industry.

We know what matters. We never stand still. We always reach for more.

WeAreInchcape

Business Need / Purpose of Role

Role – Boarding Executive – Marine Services

Location - Abu Dhabi, United Arab Emirates.

Reporting - Operations Manager.

The Boarding Executive shall primarily be responsible for boarding and attending to all types of vessels across various sectors calling in-port under Inchcape Agency viz. Container, Wet and Dry Bulk, Offshore, Cruise, RO-RO etc. to secure required information and details as well as communicate information, regulations and ensuring smooth turnaround while delivering positive experience of Inchcape’s agency services.

The post holder shall also be responsible for co-ordination and performing vessel port call activities at all ports serviced by Inchcape, efficiently and independently. Servicing all vessel requirements while in-port. Expedite timely approvals from local port authorities, immigration, customs, coastguard, FTA and other government bodies and stakeholders to ensure fast turnaround / services for vessels under Inchcape Agency.

Objectives & Measurement – Key Responsibilities

• Timely vessel attendance onboard during various stages of vessels port stay - on-arrival - berthing - sailing at various ports where Inchcape operates.
• Establish and maintain excellent working relations with port authorities, customs, immigration departments for providing excellent service to ships and clients.
• Assist vessel operator in preparation of all pre-arrival, arrival and departure information and cargo documentation.
• Perform immigration and customs clearances of vessel, crew within the stipulated Port regulations and timelines.
• Update the vessel operator on information that will affect the port call, port stay, cargo operations, gang requirements and timings, pro-actively eliminate any operational bottlenecks, delays.
• Coordinate with all parties - Vessel operator, Port and third party Suppliers / contractors for smooth vessel turnaround.
• Monitor cargo operations and ensure timely and regular updates are distributed to all parties concerned.
• Maintain all records of vessel documentation - Pre-arrival, NOC’s, and Custom Manifests, Immigration, Vessel and crew certifications.
• Coordinate with all parties - internal and external for timely arrangements and deliveries of spares, courier, CTM, Provisions, waste skip requirements and removal and services as needed.
• Crew change activities - meet and assist crew, personnel, ensure efficient clearance of crew and landed items through Immigration and customs. Update all concerned parties on any changes such as shore leave procedure, port shuttle bus times, port working / break hours.
• Coordinate with Inchcape support service - Crew desk - arrange / provide documentation for visa, hotel stay, transportations for on-signers, off-signers, superintendents, techs etc.
• Coordinate with Inchcape support service - Spares desk or locations to clear and deliver spares arriving to / from vessels.

Knowledge, Skills, and Abilities

• Competent user of the Microsoft Office suite including Outlook, Excel, and Word.
• Ability to communicate verbally / in writing in a clear and concise manner.
• Balance multiple tasks, changing priorities & operate within a deadline-oriented environment.
• Good interpersonal relationship in managing people / subordinates, planning, organizing.
• Excellent attention to minute details.
• Self-driven, organized, good communication skills.
• Strong planning and coordination skills.
• Strong Problem Solving & Analytical Skills.
• Excellent Time Management Skills.
• Having a global perspective and possess a progressive thinking skill.

Education, Qualifications, Certifications, and Licenses

• Years hands-on experience in Boarding / Ports Operations.
• Relevant experience of working within a Shipping Agency Industry.
• Good level of Coordination.
• Valid UAE driving license is required for this role.
• Experience of working to pre-defined processes and procedures and delivering work in accordance with SLA (Service Level Agreements).
• Having a good knowledge of customer base and their requirements.

Why Inchcape Shipping Services?

We believe in building a diverse and high performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realize the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

In return, we will offer you:

• A place to grow your career - We’ll help you set big goals and exceed them.
• Competitive salary package and performance-based bonus scheme.
• Premium medical health insurance coverage.
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Plus, much more!

Inchcape Shipping Services is looking for people who are willing to think about the big picture. We're looking for people who are ready to take on the most significant challenges of their careers.

If you think that you have the right skills, knowledge, and attitude to join our team, then we invite you to apply to this advert!

ISSthebiggerpicture

Inchcape Shipping Services is an Equal Employment Opportunity Employer and equality; diversity and inclusion are at the center of everything we do. We recognize that our customers, colleagues, contractors, and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.

Only applications submitted through the ISS Careers website will be acknowledged.

LI-AJ