Workshop Planner

Recruitpro Solutions; Gauteng; On-site; ZAR 250,000 - 420,000; Full time

Job summary

Recruitpro Solutions is seeking a Scheduling Coordinator in Gauteng to manage master workshop schedules using Microsoft Project for complex, parallel workloads including fabrication and mining machinery components. You will balance workloads across machine, fabrication, and assembly shops while tracking progress to meet delivery windows.

The role requires at least 5 years of planning experience in heavy fabrication, with mining machinery exposure being highly advantageous.

Qualifications

• At least 5 years in planning/scheduling within heavy fabrication.
• Direct exposure to mining machinery is highly advantageous.
• Relevant diplomas are advantageous (NQF Level 5+).

Responsibilities

• Create master workshop schedules using Microsoft Project for parallel workloads.
• Update workflows to balance work distribution across machines, fabrication, and assembly.
• Identify critical paths to anticipate bottlenecks and prevent delays.
• Track daily jobs and forecast completion dates based on performance data.
• Provide scheduling support to optimize cross-department workflows.

Skills

Strong logical thinking

Assertive communication

Resilience and adaptability

Reading and interpreting drawings

Education

High school diploma (NQF Level 4)

National Diploma or Higher Certificate (advantage)

Tools

Microsoft Project

Excel

MS Word

BOM knowledge

Job description

Key Responsibilities

Scheduling & Timeline Management

• Create master workshop schedules in Microsoft Project for all parallel workloads, including new equipment builds, spare components, and breakdown repairs.
• Update workflows across the workshop floors to balance work distribution between the machine, fabrication, and assembly shops.
• Identify the critical path for complex assembly and refurbishment projects to anticipate bottlenecks before they impact delivery dates.

Tracking & Progress Optimisation

• Track daily jobs and monitor work-in-progress (WIP) to keep tasks aligned with planned timelines.
• Forecast realistic completion dates based on actual workshop performance data and machine availability.
• Identify execution bottlenecks or schedule slippages and communicate warnings in advance.

Stakeholder & Operational Support

• Provide scheduling support to the workshop to help optimise workflow through and between departments.
• Update schedules based on feedback from the Commercial Department regarding lead times, order updates, and target delivery windows.

Education & Experience

• A high school diploma or equivalent (NQF Level 4) is essential; maths and science as main subjects advantageous.
• A National Diploma or Higher Certificate would be advantageous.
• At least 5 years' planning/scheduling experience within the heavy fabrication sector. Direct exposure to the mining machinery sector is highly advantageous.

Technical & Software Skills

• Proficient in Microsoft Project — essential for building, updating, and maintaining workshop schedules.
• Strong MS Office skills, with intermediate to advanced Microsoft Excel (tracking, basic data sorting) and MS Word.
• Able to read and interpret fabrication, machining, and assembly drawings.
• Familiar with Bills of Materials (BOM) — able to review a master assembly BOM to sequence which sub-assemblies need to be pre-planned and completed first.

Core Competencies

• Strong logical thinking, with an aptitude for sequencing tasks and calculating timeframes.
• Assertive communication style — comfortable gathering progress updates from busy workshop floors.
• Resilience and adaptability to rapidly re-prioritise schedules when urgent repair or breakdown jobs enter the workflow.