Workshop Administrator

Cletech Recruitment; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the automotive sector is seeking an experienced Workshop Administrator to manage parts buying and various administrative functions. The successful candidate will ensure accurate job card processing, stock management, and effective communication with suppliers and customers. This role requires strong computer literacy, attention to detail, and the ability to work under pressure.

Benefits

Pension fund

Qualifications

• Experience as a parts buyer for truck and bakkie parts is essential.
• Proficient in using computer systems for job card management.
• Strong communication skills for supplier and customer interaction.

Responsibilities

• Manage procurement of truck and bakkie parts and ensure timely ordering.
• Open and close job cards accurately for billing and reporting.
• Conduct regular stock takes to maintain accurate inventory levels.

Skills

Attention to Detail

Communication Skills

Organizational Skills

Teamwork

Ability to Work Under Pressure

Tools

Computer Systems

Job description

We are looking for an experienced and detail-oriented Workshop Administrator to join our team. The successful candidate will have experience as a parts buyer for truck and bakkie parts, and will be responsible for various administrative functions in the workshop, including the opening and closing of job cards, conducting stock takes, and managing parts orders. Strong computer literacy, good communication skills, and the ability to work under pressure are essential for this role.

Key Responsibilities :

1. Parts Buying : Manage the procurement of truck and bakkie parts, ensuring the correct parts are ordered in a timely manner. Liaise with the parts buyer.
2. Job Card Management : Open and close job cards accurately, ensuring all relevant information is captured for billing and reporting purposes.
3. Stock Management : Conduct regular stock takes to maintain accurate inventory levels and ensure parts availability.
4. Data Entry : Input and update information related to parts orders, job cards, and inventory in the company's computer systems.
5. Customer and Supplier Communication : Communicate with suppliers to ensure parts are delivered on time and resolve any issues related to parts orders or stock discrepancies.
6. Administrative Support : Assist with general administrative duties related to the workshop, including filing, record-keeping, and report generation.
7. Workshop Coordination : Work closely with the workshop team to ensure parts availability and smooth workflow for repairs and maintenance.

Key Skills & Qualifications :

1. Parts Buying Experience : Previous experience as a parts buyer for truck and bakkie parts is essential to have the knowledge of the parts (the company does have a parts buyer).
2. Computer Literacy : Proficient in using computer systems and software for job card management, stock tracking, and general administration.
3. Attention to Detail : High attention to detail to ensure accurate stock management and job card processing.
4. Communication Skills : Good verbal and written communication skills to interact with suppliers, customers, and internal teams.
5. Ability to Work Under Pressure : Ability to manage tasks efficiently in a fast-paced environment and handle pressure effectively.
6. Organizational Skills : Strong organizational skills to manage inventory, job cards, and administrative duties effectively.
7. Teamwork : Ability to work well with others in a collaborative environment.

Salary & Benefits :

1. Basic Salary : R15,000 per month
2. Benefits : Pension fund