Wholesale Operations Coordinator

Fashion & Retail Personnel; East London; On-site; ZAR 23,000 - 28,000; Full time

Job summary

A fast-growing, sustainability-focused womenswear brand is seeking a Wholesale Operations Coordinator to enhance the wholesale dispatch and invoicing processes. The ideal candidate will excel at data management using Excel, have a strong background in operations or logistics, and possess excellent communication skills. This role offers a competitive salary, hybrid working arrangements, and great opportunities for professional development.

Qualifications

• Proficient in Excel using VLOOKUPs and Pivot Tables.
• Experience in wholesale operations or logistics, preferably in fashion.
• Confident communicator and highly organized.

Responsibilities

• Manage end-to-end wholesale dispatch and ensure timely delivery.
• Issue accurate invoices and maintain shipment records.
• Provide reporting and insights on performance metrics.

Skills

Excel proficiency

Attention to detail

Communication skills

Tools

NetSuite

Job description

Salary: up to £28,000 based on experience

We’re working with a fast-growing, sustainability-led womenswear brand celebrated for its inclusive, vibrant designs and community-driven values. As the brand expands globally, they’re looking for a Wholesale Operations Coordinator to support the seamless execution of wholesale dispatch and invoicing.

This is a highly analytical, Excel-focused role, ideal for someone who thrives on data accuracy, process improvement, and cross-functional collaboration.

Key Responsibilities:
-Manage end-to-end wholesale dispatch, tracking shipments and ensuring on-time delivery
-Raise and issue accurate invoices across multiple territories, meeting specific customer requirements
-Maintain detailed records of shipments, returns, and account data using Excel and NetSuite
-Provide reporting and insights to sales and finance teams, tracking performance against SLAs
-Communicate with wholesale clients and third-party logistics partners to resolve issues quickly
-Use Excel extensively (VLOOKUPs, Pivot Tables) to manage, reconcile, and analyse large data sets

About You:
-Proficient in Excel – VLOOKUPs, Pivot Tables, and working with large data sets
-Previous experience in wholesale operations, logistics, or sales support (fashion a bonus)
-Strong attention to detail and highly organised
-Confident communicator with a proactive approach
-Comfortable working with ERP systems (NetSuite experience advantageous)

This role offers a competitive salary, hybrid working with one day per week from home, and excellent development opportunities. You'll be part of a passionate, collaborative office culture within a fast-paced, purpose-driven fashion brand.

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