Wedding and Special Events Coordinator

Mount Nelson, A Belmond Hotel; Cape Town; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading luxury hotel in Cape Town is seeking a Wedding and Special Events Coordinator to manage and enhance client experiences for weddings and special events. The role involves preparing quotes, coordinating with clients and suppliers, and maximizing revenue through effective planning and communication. Ideal candidates will have a background in luxury event management and strong organizational skills.

Qualifications

• Experience in Groups and Special Events within a luxury environment preferred.
• Proven experience in event planning and coordination, especially for weddings.
• Strong verbal and written communication skills.

Responsibilities

• Preparing quotes and holding meetings with prospective clients.
• Quoting and contracting all potential business.
• Managing site inspections in conjunction with the Sales team.

Skills

Communication

Event Planning

Sales

Computer Literacy

Job description

Job Title: Wedding and Special Events Coordinator

Job Location: Western Cape, Cape Town

Deadline: June 22, 2025

Primary Responsibilities Include:

1. Preparing quotes, making follow-up calls with prospective clients, and holding meetings with interested clients.
2. Quoting and contracting all potential business through available booking channels.
3. Maintaining standard correspondence formats for various reservation stages.
4. Managing site inspections in conjunction with the Sales team.
5. Maximizing revenues and profits through up-selling facilities and services.
6. Liaising with off-site suppliers as needed.
7. Compiling accurate function sheets weekly, recording changes, and distributing them to relevant parties.

Requirements:

What You Bring:

• Experience in Groups and Special Events within a luxury environment (preferred).
• Proven experience in event planning and coordination, especially for weddings and special events.
• Junior sales and reservations experience (advantageous).
• Strong verbal and written communication skills.
• Excellent computer literacy.
• Ability to work independently and as part of a team.
• Background in administrative or management roles.