Warehouse Manager

Ultra Personnel; Pretoria; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a Warehouse Manager to lead their operations in Pretoria. This role is crucial for ensuring efficient storage, inventory management, and distribution of products. The ideal candidate will have a strong background in warehouse management and supply chain processes, with proven leadership skills to manage a team effectively. You will be responsible for optimizing stock levels, managing vendor relationships, and adhering to ISO standards. Join a dynamic team and contribute to the success of a company that values efficiency and excellence in logistics.

Qualifications

• 5+ years in warehouse management or related roles.
• Certification in Inventory or Supply Chain Management required.

Responsibilities

• Manage warehouse operations and ensure efficient inventory management.
• Oversee vendor relationships and ensure compliance with health and safety standards.

Skills

Warehouse Management

Inventory Management

Supply Chain Management

Problem-Solving

Leadership

Education

Matric Certificate (Grade 12)

Diploma in Logistics

Degree in Supply Chain Management

Tools

Inventory Software

Job description

The Warehouse Manager is responsible for the overall management of warehouse operations, ensuring efficient storage, inventory management, and distribution of products for both organizations.

This role involves overseeing warehouse structures and procedures, forecasting supply and demand, and maintaining optimal stock levels to prevent overstocking or shortages.

The Warehouse Manager is instrumental in streamlining supply chain processes, managing vendor relationships, and ensuring compliance with ISO and health and safety standards.

Key responsibilities include international freight management, cost-effective importing and exporting, and ensuring adherence to best practices for stock storage, including cold chain management and FIFO principles.

The role also requires the effective use of inventory software to track stock movement, manage purchase orders, and resolve discrepancies with vendors.

The Warehouse Manager leads a team of warehouse associates, monitors their performance, and implements training programs to enhance efficiency and ensure the safe operation of equipment.

Additionally, they collaborate with executive management to set strategic goals, prepare annual budgets, and achieve financial objectives by analysing variances and implementing corrective actions.

This role demands strong leadership, organizational, and problem-solving skills to maintain a well-organized, compliant, and cost-effective warehouse operation that supports the organizations overall objectives.

Key Responsibilities

1. Manage warehouse structures and procedures.
2. Forecast supply and demand while making recommendations on which items to order and restock to prevent overstocking and running out-of-stock (OOS).
3. Analyze supply chain data to ensure the uninterrupted availability of stock.
4. Manage purchasing orders for incoming products, equipment, services, and supplies.
5. Utilize the organizations inventory software platform to check in products and compare deliveries to outstanding purchase orders.
6. Collaborate with the purchasing group to determine when products are missing from deliveries and contact vendors regarding faulty or incorrect products received.
7. Allocate new equipment set numbers on new POs in alignment with Mondays.
8. Manage cost-effective importing and exporting of inventory, inventory costing, vendor liaison, and vendor management.
9. Maintain accurate records of inventory and stock management systems according to set standards.
10. Manage stock storage processes (Cold Supply Chain and FIFO), including tagging, boxing, and labeling.
11. Manage warehouse associates, monitor work performance through stock takes, equipment safety, and training initiatives.
12. Manage consignment sets, quarterly stock takes from distributors, and maintain inventory software platforms.
13. Set warehouse and team goals in collaboration with executive management and other team leads.
14. Plan staff progression and development.
15. Ensure implementation and adherence to ISO / Health and Safety requirements.
16. Achieve financial objectives by preparing annual budgets, scheduling expenditures, analyzing variances, and initiating corrective actions.

Educational and Certification Requirements

• Minimum: Matric Certificate (Grade 12)
• A diploma or degree in Logistics, Supply Chain Management, Warehouse Management, or a related field.
• Certification in Inventory or Supply Chain Management.

Core Competencies

• Reliability and Accountability: Ensures warehouse operations run smoothly and meet organizational objectives.
• Proactive Problem-Solving: Anticipates challenges and implements effective solutions.
• Customer Focus: Ensures timely and accurate deliveries to meet client expectations.
• Adaptability: Comfortable working in a fast-paced environment with shifting priorities.

Experience Requirements

• 5+ years in warehouse management or related roles, preferably in healthcare or medical sectors.
• Proven success in managing stock levels, conducting stock takes, and maintaining inventory accuracy.
• Experience with international freight management and cost-effective importing/exporting practices.
• Ability to manage vendor relationships and resolve delivery issues.
• Experience in team leadership, training, and performance monitoring.
• Experience in staff development and progression planning.

Financial and Budget Management

• Experience in preparing budgets, analyzing variances, and implementing corrective actions.