Warehouse Controller

H Systems (Pty) Ltd.; Kempton Park; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A logistics management company in Kempton Park is seeking a Warehouse Operations Control Manager to oversee all functions of the warehouse, including logistics, safety compliance, and administration. The ideal candidate should have experience in warehouse operations, strong leadership skills, and knowledge of health and safety regulations. Additional responsibilities include managing logistics and ensuring customer satisfaction.

Qualifications

• Experience in warehouse operations and logistics management.
• Ability to supervise staff and manage deliveries.
• Strong understanding of health and safety regulations.

Responsibilities

• Manage receiving, picking, packing, and dispatching in the warehouse.
• Ensure compliance with health and safety regulations.
• Maintain effective administration of warehouse operations.

Skills

Warehouse Management

Logistics Coordination

Safety Compliance

Customer Service

Education

Valid driver's license

Job description

JOB PURPOSE

The core purpose of the role is the control all operations of the DC warehouse, including picking, packing, stock control to ensure effective operations.

KEY PERFORMANCE AREAS

• Warehouse Control
• Distribution Control
• Receiving Control
• Administration
• SHEQ Integrated Management System control

MAIN RESPONSIBILITIES

WAREHOUSE CONTROL

Control receiving, picking, packing and distribution processes effectively.

Control day-to-day operations of the warehouse to achieve departmental objectives and targets.

Ensure that all active stock takes have been finalized and closed by COB daily.

Assist with the scrapping process as required.

DISTRIBUTION CONTROL

Control logistics function, ensuring all orders are dispatched timeously, including :

Manage freight forwarders and ensure timeous collection from couriers.

Loading of Freight Forwarders Waybills.

• Pre alerting the Freight Forwarders controllers, and the necessary staff, of what waybills are leaving.
• Assisting with the tracing of waybills for Freight Forwarders.
• Collect outworks from suppliers as required.
• Control dispatch quality, delivery times, transport costs and efficiency.

Ensure all picking slips are attended to timeously.

• Prepare goods for dispatch.
• Monitor, count & inspect the dispatching of goods to ensure orders are dispatched accurately.
• Loading / offloading of vehicles.
• Ensure dispatch accuracy as per picking slip, on time and in full.

Execute the most efficient and accurate loading and dispatching of all orders, as per picking slips.

• Ensure IBTR’s (Inter-Branch Transfers) are completed as per company procedures.

Ensure adequate staffing requirements.

• Ensure all stock being dispatched is wrapped and compliant to wrapping SOP.
• Assist with driving responsibilities, including driving a company vehicle, if hold a valid driver’s license.

Comply with all traffic laws and follow safe driving practices while operating a company vehicle.

• Loading and unloading deliveries.
• Maintain accurate records of deliveries and ensure all relevant paperwork is signed and returned.
• Provide excellent customer service.
• Conduct vehicle inspections weekly.

Ensure vehicle inspection checklists are completed accurately.

• Report any deviations immediately to the Warehouse Supervisor.
• Ensure vehicle is always clean and presentable.

RECEIVING CONTROL

Ensure all deliveries are received, checked, and confirmed correctly and timeously.

Receiving all stock delivered from a supplier or a return from a customer.

• Ensure stock received via containers are correct and meets company quality standards.
• Ensure that the stock colours match company standards.
• Monitor, count & inspect the unloading of goods into the receiving department on delivery day.
• Check and verify shipping records, manage queries on shipping shortages or surplus timeously.
• Ensure documented quality checks is completed on each shipment and review accordingly.

Ensure all packaging meets company standards and comply with Quality plans.

• Ensure all boxes are correctly labelled.
• Report any quality deviations to the Warehouse Supervisor.
• Report all damaged stock / incomplete transfers to the Warehouse Supervisor immediately upon discovery thereof.
• Ensuring that all stock is correctly and neatly located and binned.

Ensure stock is binned timeously.

• Ensure bins are tidy, always have bin numbers and stock labels.
• All stock in bins to be neatly wrapped to prevent damages.
• Ensure all stock are packed into correct bins as per company procedures.

ADMINISTRATION

Always ensure effective warehouse administration :

PODs submitted to Admin timeously.

• All dispatch and receiving paperwork are completed accurately.
• Ensuring that Forklift drivers keep the forklift hours register up-to-date.
• Communicate labour requirements to Line Manager in advance, to ensure planning for stringent dispatch requirements.
• Control packaging material and box stock to always ensure sufficient stock levels.
• Ordering of packaging material for the branch.
• Determine packaging requirements for the Distribution Centre.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

Ensure adherence to the OHS Act.

Take reasonable care for the health and safety of themselves of other persons.

• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety processes.
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Always maintain high standards of housekeeping.
• Ensure PPE is always worn in the warehouse.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.