Ward Administration Support Officer

NHS Ayrshire & Arran; Motherwell; On-site; ZAR 457,000 - 573,000; Part time

Job summary

A healthcare organization is looking for an Administrative Support professional based in Motherwell. The role involves providing effective clerical support to facilitate the smooth operation of the department, enabling clinical staff to focus on their duties. Ideal candidates have IT proficiency and strong organizational skills, with at least 2 years of experience in a similar role. This part-time position offers a fixed-term contract of 6 months, with attractive benefits including annual leave and NHS pension membership.

Benefits

A minimum of 27 days annual leave increasing with length of service

Membership of NHS Pension Scheme

Paid sick leave

Occupational health services

Employee counselling services

Qualifications

• Minimum of 2 years experience in an administrative/clerical role.
• Post holder should possess or be prepared to work towards ECDL.
• Appropriate level of training in Management of Aggression.

Responsibilities

• Provide efficient and effective administrative/clerical support to the receiving unit.
• Ensure the smooth running of the department.
• Release Clinical staff to perform Clinical duties.

Skills

Proficient IT Skills

Excellent communication skills

Excellent organisation skills

Excellent time management skills

Ability to work under pressure

Education

Standard grade education

Tools

Microsoft Office

Job description

The Role

The provision of efficient and effective administrative/clerical support to a receiving unit to ensure the smooth running of the department and to release Clinical staff to perform Clinical duties.

Organisation

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What well need you to bring

• Desirable to have a minimum of 2 years experience in an administrative/clerical role.
• Proficient IT Skills which include a working knowledge of Microsoft office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.
• Excellent communication skills.
• Excellent time management skills.
• Ability to work under pressure.
• Post holder should possess or be prepared to works towards ECDL.
• Appropriate level of training in Management of Aggression

It would be great if you also have

• Educated to standard grade
• Desirable to have a minimum demonstrable experience in an administrative/clerical role
• Experience working in confidential setting
• Knowledge of NHS systems
• Knowledge of office procedures
• Knowledge of data protection
• Good keyboard skills
• Flexible

Contract

Fixed Term or Secondment 6-month contract

Part Time

19.73 hours

Please note this is a part time post and the salary for this position will be pro-rata.

Please note this is a fixed term post for 6 months contract. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

Location and Working Pattern

This role will be based in Surgical and Critical Care within Motherwell/Wishaw Locality.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If youre looking to find out more, then we would love to hear from you!

Please contact Claire Gallacher, Operational Admin Manager on [e-mail]

For enquiries regarding the application form or recruitment process, please contact Jennifer Hughes, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some Of NHS Lanarkshires Benefits Include

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If youre looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.