Virtual Executive Assistant - PLAPEAGTD027

Sagan Recruitment; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

Sagan Recruitment is looking for a proactive Executive Assistant to provide strategic executive support in a fast-paced remote work environment. The ideal candidate will have at least 2 years of experience and exceptional organizational skills, along with proficiency in managing schedules and communications across different time zones.

Qualifications

• Minimum of 2 years of proven experience as an Executive Assistant.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Manage complex scheduling across multiple time zones.
• Monitor email correspondence and draft professional responses.
• Support executive-led initiatives and track deadlines.

Skills

Communication

Organizational Skills

Problem Solving

Tech Savvy

Tools

Microsoft Office Suite

Google Workspace

CRM Systems

Project Management Tools

Job description

Location : Remote (Ability to work within specified time zones as needed)

Work Schedule : Flexible based on employers needs typically Monday to Friday.

Company Overview :

Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and USbased businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Discover a world of career possibilities with Sagan.

Position Overview :

We are looking for a highly skilled and proactive Executive Assistant with proven experience in executive support to provide strategic executive support in a fastpaced remote work environment. This role is more than just managing schedules and emails it requires critical thinking problemsolving and the ability to anticipate the needs of executives. You will be responsible for optimizing workflows coordinating highlevel projects and ensuring seamless daytoday operations. The ideal candidate is highly organized techsavvy and detailoriented with a strong ability to manage competing priorities while maintaining discretion and professionalism.

Key Responsibilities :

• Calendar & Schedule Management : Handle complex scheduling across multiple time zones anticipate conflicts and adjust priorities as needed.
• Email & Communication Management : Monitor and manage email correspondence draft responses and ensure timely followups with internal and external stakeholders.
• Project Coordination : Support executiveled initiatives by tracking deadlines managing deliverables and ensuring alignment across teams.
• Travel & Logistics Coordination : Plan and manage travel itineraries including flights accommodations transportation and event logistics.
• Document & Data Management : Prepare reports presentations and meeting agendas with accuracy and attention to detail.
• Process Improvement & Automation : Leverage tools like Notion Asana or Zapier to enhance efficiency and optimize workflows.
• Stakeholder & Vendor Coordination : Act as the main point of contact for vendors contractors and external partners ensuring smooth collaboration.
• Confidential Task Management : Handle sensitive company and executive matters with the highest level of discretion.

Qualifications :

• Mandatory : Minimum of 2 years of proven experience as an Executive Assistant or in a similar highlevel executive support role.
• Proven experience supporting executives with a strong focus on email and calendar management across multiple time zones.
• Strong written and verbal communication skills in English with the ability to draft professional correspondence.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Techsavvy with experience using CRM systems (e.g. HubSpot) or project management tools (e.g. Notion Asana ).
• Exceptional organizational skills with a demonstrated ability to prioritize multiple tasks efficiently.
• Analytical mindset capable of problemsolving process optimization and improving operational workflows.
• Strong ability to work independently take initiative and anticipate executive needs.

Nice to Haves :

• Familiarity with financial tasks such as invoicing expense tracking and budget reporting.
• Background in process automation and workflow optimization.

Only candidates who achieve an 80% or higher score on the assessment will be considered.

Key Skills

Business Finance,ERP Sales,Access Control System,Attorney At Law,Credit,Application Development

Employment Type : Full Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 1200 - 2500

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