Virtual Company Assistant

DevFinders; Cape Town; Remote; ZAR 50,000 - 200,000; Full time

Job summary

An innovative company is looking for an Administrative Support Specialist in Cape Town, South Africa. The role involves managing communications, providing day-to-day support, and assisting with multi-department projects. The ideal candidate is detail-focused, proactive, and skilled in Microsoft Office and CRM systems. Offering a monthly salary between R6,500 and R8,000, along with 40 days of paid leave per year, this position presents a great opportunity for those who thrive in supportive roles within a collaborative environment.

Benefits

40 days of paid leave per year

Qualifications

• At least 3 years of experience in an administrative, operations, or similar support role.
• Excellent written and spoken English skills, with strong grammar, spelling, and punctuation.
• Ability to manage time effectively and work independently.

Responsibilities

• Capture, format, and share meeting notes quickly and accurately.
• Handle incoming calls, emails, and client queries with discretion and professionalism.
• Keep records updated across different systems.

Skills

Organisational skills

Communication

Detail-oriented

Proactive

Technological proficiency

Tools

Microsoft Office

CRM systems

Job description

We’re looking for someone who thrives on keeping things organised and running smoothly. In this role, you’ll be the central point that connects our people, processes, and clients. From managing communications to ensuring information flows seamlessly, you’ll play a key part in keeping our operations on track every day.

What You’ll Be Doing :

Capture, format, and share meeting notes quickly and accurately.

Handle incoming calls, emails, and client queries with discretion and a professional approach.

Keep records updated across different systems, ensuring accuracy and easy access.

Assist with multi‑department projects, helping teams hit deadlines.

Provide day‑to‑day admin support such as scheduling, preparing documents, and managing information.

Treat all tasks and interactions with confidentiality and professionalism.

Embrace new software or tools that help improve workflows.

Who We’re Looking For :

Someone who communicates clearly, confidently, and with warmth.

A proactive organiser who anticipates needs before they arise.

A person who takes pride in helping others succeed behind the scenes.

Detail‑focused and methodical, with a talent for keeping things on track.

Comfortable working independently from a remote location while staying engaged with the team.

Quick to pick up new systems and processes.

What We Offer :

Salary : R6,500 – R8,000 per month (based on experience)

40 days of paid leave per year

Why Join Us :

We know that great teams rely on strong support. Here, you won’t just be doing admin—you’ll be part of the core that keeps our business moving. You’ll work with motivated people who value initiative, collaboration, and genuine care for each other’s success. If you love creating order, supporting a busy team, and being a key part of something meaningful, we’d love to hear from you.

At least 3 years of experience in an administrative, operations, or similar support role

Skilled in using Microsoft Office applications

Experience with CRM platforms or related systems is a definite plus

Strong eye for detail with a focus on accuracy and quality

Exceptionally organised, dependable, and able to manage time effectively

Confident working autonomously, handling priorities, and meeting strict deadlines

Comfortable with technology and eager to learn new tools and processes

Great people skills with a collaborative and team‑oriented approach

Excellent written and spoken English, with solid grammar, spelling, and punctuation

Must have a dependable laptop, a steady internet connection, and a suitable home workspace