Virtual Assistant

Talent Sam; Cape Town; On-site; ZAR 150,000 - 250,000; Full time

Job summary

An innovative marketing agency is looking for a highly organized Virtual Assistant to support their dynamic team. This remote position offers flexibility while playing a crucial role in managing the executive's calendar, drafting correspondence, and providing high-level administrative support. The ideal candidate will be proactive, tech-savvy, and possess excellent communication skills. Join a fast-paced environment where your contributions will directly impact the success of marketing efforts and help streamline operations. If you're detail-oriented and eager to learn, this opportunity is perfect for you.

Qualifications

• Previous experience as an Executive Assistant or in a similar role.
• Excellent written and verbal communication and interpersonal skills.

Responsibilities

• Manage executive's calendar and schedule appointments efficiently.
• Provide high-level administrative support and manage email correspondence.

Skills

Organizational Skills

Communication Skills

Proactive Work Ethic

Detail-Oriented

Multi-tasking

Tech Savvy

Education

Experience as Executive Assistant

Tools

Google Workspace

Job description

We are seeking a highly organised and efficient Virtual Assistant to join our team in our marketing agency. As a Virtual Assistant, you will play a key role in supporting our marketing efforts by providing administrative and operational support to the marketing team and CEO. This is a remote position that offers flexibility and the opportunity to work with a dynamic team in the fast-paced marketing industry.

Responsibilities:

1. Proactively manage the executive's calendar, including scheduling appointments, coordinating meetings, making travel arrangements, and some management of personal calendar.
2. Draft and manage email correspondence, prioritizing incoming messages and protecting the executive's time.
3. Provide high-level administrative support to executive leadership, including conducting research, preparing statistical reports, handling information requests, and performing clerical functions.
4. Work with team members to create presentations, proposals, and reports; generate reports as requested.
5. Maintain confidentiality and handle sensitive information with discretion.
6. Provide support with various administrative tasks and special projects as assigned by other team members.
7. Adapt to changing priorities and manage multiple tasks efficiently.
8. Operations Support - creating, executing, and maintaining standard operating procedures, workflows, and processes.

Qualifications:

1. Previous experience as an Executive Assistant or in a similar role.
2. Excellent written and verbal communication and interpersonal skills.
3. Ability to work independently and proactively.
4. Proficiency in Google Workspace.
5. Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
6. Tech-savvy, eager, and quick to learn new technology.