Virtual Administrative Assistant

DevFinders; East London; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic remote support firm in South Africa seeks an experienced Administrative Support Specialist to manage client interactions and support operations. You will work independently and collaboratively to ensure smooth daily operations, maintain accurate records, and assist with various projects. The ideal candidate has over 3 years of experience, strong communication skills, and proficiency in Microsoft Office tools, all within a fully remote role.

Benefits

40 days of paid annual leave

Fully remote role

Qualifications

• 3+ years’ experience in an administrative, operations, or similar support role.
• Proficiency with Microsoft Office / 365 tools.
• Strong attention to detail with a focus on accuracy and quality.

Responsibilities

• Record, organise, and share meeting notes in a timely manner.
• Manage incoming calls, emails, and client requests with professionalism.
• Support cross-department projects to help teams stay on schedule.

Skills

Strong communication

Highly organised

Detail-oriented

Adaptable to new systems

Interpersonal skills

Tools

Microsoft Office / 365

CRM platforms

Job description

What You’ll Be Doing

• Record, organise, and share meeting notes in a timely and accurate way.
• Manage incoming calls, emails, and client requests with professionalism and discretion.
• Maintain up-to-date records across different platforms so information is always reliable and easy to find.
• Support cross-department projects, helping teams stay on schedule.
• Take care of everyday admin tasks like scheduling, document prep, and information management.
• Handle all responsibilities with confidentiality and a professional approach.
• Explore and adopt tools or software that can improve how we work.

Who We’re Looking For

• A strong communicator who is clear, confident, and approachable.
• Highly organised and proactive—able to see what’s needed before being asked.
• Someone who takes pride in supporting others and keeping things running seamlessly.
• Detail-oriented and structured, with a natural ability to keep track of multiple moving parts.
• Comfortable working independently in a remote setup while staying closely connected with the team.
• Quick to learn and adapt to new systems, processes, and technologies.

What We Offer

• 40 days of paid annual leave
• Fully remote role—work from wherever you’re most productive

Why You’ll Enjoy Working With Us

We believe strong teams are built on reliable support. Here, you won’t just be doing admin—you’ll be a vital part of how we operate. You’ll collaborate with motivated colleagues who value initiative, teamwork, and genuine care for one another’s success. If creating order, supporting a fast-moving team, and playing an essential role in meaningful work excites you, we’d love to hear from you.

• 3+ years’ experience in an administrative, operations, or similar support role
• Proficiency with Microsoft Office / 365 tools
• Familiarity with CRM platforms or similar systems (a big advantage)
• Strong attention to detail with a focus on accuracy and quality
• Highly organised, reliable, and skilled at managing time effectively
• Confident working independently, setting priorities, and meeting deadlines
• Comfortable with technology and quick to learn new tools and processes
• Strong interpersonal skills with a collaborative, team-focused mindset
• Excellent written and spoken English, with great grammar and attention to detail
• A reliable laptop, a consistent internet connection, and a dedicated home workspace
• Backup solutions in place to stay online during outages