Virtual Administrative Assistant

DevFinders; Durban; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A leading administrative support company is seeking a Virtual Administrative Assistant to ensure smooth operations and clear communication. This fully remote role requires 3+ years of experience, proficiency in Microsoft Office, and strong attention to detail. Ideal candidates are organised, proactive, and comfortable working independently while supporting a dynamic team.

Benefits

40 days of paid annual leave

Fully remote role

Qualifications

• 3+ years’ experience in an administrative, operations, or similar support role.
• Strong attention to detail with a focus on accuracy and quality.
• Confident working independently, setting priorities, and meeting deadlines.

Responsibilities

• Record, organise, and share meeting notes.
• Manage incoming calls, emails, and client requests.
• Support cross-department projects.
• Take care of everyday admin tasks like scheduling and document prep.
• Explore and adopt tools or software to improve workflows.

Skills

Strong communicator

Highly organised

Detail-oriented

Quick learner

Excellent written and spoken English

Tools

Microsoft Office / 365

CRM platforms

Job description

We’re Looking For Someone Who Loves Bringing Order to Busy Workdays

As a Virtual Administrative Assistant, you’ll be the go-to person who makes sure everything behind the scenes runs smoothly. You’ll connect people, projects, and clients—keeping communication clear and operations efficient.

What You’ll Be Doing

Record, organise, and share meeting notes in a timely and accurate way.

Manage incoming calls, emails, and client requests with professionalism and discretion.

Maintain up-to-date records across different platforms so information is always reliable and easy to find.

Support cross-department projects, helping teams stay on schedule.

Take care of everyday admin tasks like scheduling, document prep, and information management.

Handle all responsibilities with confidentiality and a professional approach.

Explore and adopt tools or software that can improve how we work.

Who We’re Looking For

A strong communicator who is clear, confident, and approachable.

Highly organised and proactive—able to see what’s needed before being asked.

Someone who takes pride in supporting others and keeping things running seamlessly.

Detail-oriented and structured, with a natural ability to keep track of multiple moving parts.

Comfortable working independently in a remote setup while staying closely connected with the team.

Quick to learn and adapt to new systems, processes, and technologies.

What We Offer

40 days of paid annual leave

Fully remote role—work from wherever you’re most productive

Why You’ll Enjoy Working With Us

We believe strong teams are built on reliable support. Here, you won’t just be doing admin—you’ll be a vital part of how we operate. You’ll collaborate with motivated colleagues who value initiative, teamwork, and genuine care for one another’s success. If creating order, supporting a fast-moving team, and playing an essential role in meaningful work excites you, we’d love to hear from you.

3+ years’ experience in an administrative, operations, or similar support role

Proficiency with Microsoft Office / 365 tools

Familiarity with CRM platforms or similar systems (a big advantage)

Strong attention to detail with a focus on accuracy and quality

Highly organised, reliable, and skilled at managing time effectively

Confident working independently, setting priorities, and meeting deadlines

Comfortable with technology and quick to learn new tools and processes

Strong interpersonal skills with a collaborative, team-focused mindset

Excellent written and spoken English, with great grammar and attention to detail

A reliable laptop, a consistent internet connection, and a dedicated home workspace

Backup solutions in place to stay online during outages