Virtual Administrative Assistant

DevFinders; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A remote support company is seeking a Virtual Administrative Assistant to manage operations smoothly. The ideal candidate will have over 3 years of experience in administration, be highly organized, and proficient in Microsoft Office 365. This role is fully remote, allowing for flexible work from anywhere.

Benefits

40 days of paid annual leave

Fully remote role

Qualifications

• 3+ years' experience in an administrative, operations, or similar support role.
• Proficient with Microsoft Office / 365 tools.
• Familiarity with CRM platforms is a big advantage.
• Excellent written and spoken English with attention to detail.
• Reliable laptop, internet connection, and dedicated workspace.

Responsibilities

• Record, organise, and share meeting notes accurately.
• Manage calls, emails, and client requests professionally.
• Maintain reliable and up-to-date records.
• Support cross-department projects to stay on schedule.
• Handle everyday admin tasks efficiently.

Skills

Strong communication skills

Highly organized

Detail-oriented

Adaptability to new technologies

Strong interpersonal skills

Tools

Microsoft Office / 365

CRM platforms

Job description

Overview

We’re Looking For Someone Who Loves Bringing Order to Busy Workdays

As a Virtual Administrative Assistant, you’ll be the go-to person who makes sure everything behind the scenes runs smoothly. You’ll connect people, projects, and clients—keeping communication clear and operations efficient.

Responsibilities

• Record, organise, and share meeting notes in a timely and accurate way.
• Manage incoming calls, emails, and client requests with professionalism and discretion.
• Maintain up-to-date records across different platforms so information is always reliable and easy to find.
• Support cross-department projects, helping teams stay on schedule.
• Take care of everyday admin tasks like scheduling, document prep, and information management.
• Handle all responsibilities with confidentiality and a professional approach.
• Explore and adopt tools or software that can improve how we work.

Who We’re Looking For

• A strong communicator who is clear, confident, and approachable.
• Highly organised and proactive—able to see what’s needed before being asked.
• Someone who takes pride in supporting others and keeping things running seamlessly.
• Detail-oriented and structured, with a natural ability to keep track of multiple moving parts.
• Comfortable working independently in a remote setup while staying closely connected with the team.
• Quick to learn and adapt to new systems, processes, and technologies.

What We Offer

• 40 days of paid annual leave
• Fully remote role—work from wherever you’re most productive

Why You’ll Enjoy Working With Us

We believe strong teams are built on reliable support. Here, you won’t just be doing admin—you’ll be a vital part of how we operate. You’ll collaborate with motivated colleagues who value initiative, teamwork, and genuine care for one another’s success. If creating order, supporting a fast-moving team, and playing an essential role in meaningful work excites you, we’d love to hear from you.

• 3+ years’ experience in an administrative, operations, or similar support role
• Proficiency with Microsoft Office / 365 tools
• Familiarity with CRM platforms or similar systems (a big advantage)
• Strong attention to detail with a focus on accuracy and quality
• Highly organised, reliable, and skilled at managing time effectively
• Confident working independently, setting priorities, and meeting deadlines
• Comfortable with technology and quick to learn new tools and processes
• Strong interpersonal skills with a collaborative, team-focused mindset
• Excellent written and spoken English, with great grammar and attention to detail
• A reliable laptop, a consistent internet connection, and a dedicated home workspace
• Backup solutions in place to stay online during outages