TS Office Coordinator 138983

Nedbank Private Wealth; Johannesburg; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A leading financial institution is seeking an Office Coordinator to provide operational support in Johannesburg. The role involves managing administrative activities, stakeholder relationships, and work processes to ensure efficiency. Ideal candidates will have at least 7 years of secretarial experience and proficient in Microsoft Office and other relevant software.

Qualifications

• Minimum 7 years secretarial experience.
• Understanding of administrative procedures and systems.
• Ability to manage stress and prioritize tasks effectively.

Responsibilities

• Provide operational support and coordinate administrative activities.
• Manage relationships and communication between various stakeholders.
• Plan and optimize resources and timelines effectively.

Skills

Office Manager Experience

Microsoft Office

Customer Service

Administrative Experience

Education

Matric / Grade 12 / National Senior Certificate

Secretarial Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

QuickBooks

Job description

To provide operational support to the TS franchise by planning coordinating and managing administrative business activities in order to assist management to fulfil its mandate for NCIB.

Job Responsibilities

Managed Financial & Business Results

• Receive check validity and submit invoices and expense claims for authorization and submission to Finance through proper handling of all invoices received.
• Contribute towards business achievement of goals by implementing advice received on improvement of processes.

Managed Stakeholder Relationships

• Plan and coordinate client interactions through effective meeting coordination and events planning.
• Proactively direct requests to appropriate team member correct cluster or business unit by sourcing information from the client in order to resolve the queries and follow up on resolutions.
• Manage communication between internal and external stakeholders by ensuring documentation and correspondence meets professional and compliance standards.

Managed Work Processes

• Plan and optimise time and resource allocation through effective diary management and meeting arranging for allocated Manco members.
• Assist with the coordination of training sessions and planning of required resources to ensure an effective training environment.
• Ensure travel arrangements are planned executed and booked timeously within company policy by utilising travel vendors.
• Prepare agendas and meeting packs and distribute timeously to relevant parties as required.
• Take minutes of weekly meetings as may be requested.
• Assist with Vendor onboarding by obtaining the relevant documentation and submitting to vendor management and track progress.
• Assist with facilities management by bringing requirements to the attention of service providers and tracking the delivery of the requested service.
• Assist with general office administration e.g. filing (physical and electronic) ordering stationery and supplies and other ad hoc administrative duties.
• Compile reports and presentations by drawing information from various specified sources as needed.
• Keep the client and internal databases up to date by consistently obtaining and updating the information on the database as well as ensuring up to date information held. These include teams sites where information is stored for the teams
• Assist the department in minimising risks by complying with the relevant standards in own area of operation and managing continuity plans for the teams.

Managed Self

• Understand and embrace the Nedbank vision and demonstrate the values through interaction with team and stakeholders.
• Ensure personal growth and enable effectiveness in performance of roles and responsibilities by ensuring all learning activities are completed experience practiced and certifications obtained and / or maintained within specified time frames.
• Ensure information is provided correctly to stakeholders by maintaining knowledge sharing with team.

Managed Transformation & Change

• Participate and support corporate social responsibility initiatives for the achievement of key business strategies.
• Identify and recommend opportunities to enhance processes systems and policies and support implementation of new processes policies & systems

Essential Qualifications NQF Level

• Matric / Grade 12 / National Senior Certificate
• Diploma

Preferred Qualification

Secretarial Diploma Advanced Diplomas / National 1st Degrees

Minimum Experience Level

7 years secretarial experience

Technical / Professional Knowledge

• Administrative procedures and systems
• Banking procedures
• Business terms and definitions
• Data analysis
• Relevant regulatory knowledge
• Relevant software and systems knowledge
• Business writing skills
• Cluster Specific Operational Knowledge
• Governance Risk and Controls
• Initiating Action
• Stress Tolerance
• Quality Orientation
• Managing Work

Employment Equity Statement

Preference will be given to individuals from underrepresented groups.

Please contact the Nedbank Recruiting Team at

Required Experience :

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full Time

Experience : years

Vacancy : 1

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Office Coordinator • Johannesburg, Gauteng, South Africa