Trust Administrator

1087 Absa Trust Limited; Pretoria; On-site; ZAR 402,000 - 603,000; Full time

Job summary

Absa Bank Limited is seeking a Trust Officer to administer Legal Claims Trusts (Medical Negligence and RAF) in Pretoria. The role includes taking assets into possession, investing for beneficiaries, and ensuring compliance with the Trust Mandate and legislation.

Minimum qualifications include a law degree and advanced diplomas in estate and trust administration, with at least 2 years' fiduciary experience. The 5-month fixed-term contract emphasizes accuracy, governance and client service.

Qualifications

• Bachelor's Degree in Law (NQF Level 6) or equivalent legal qualification.
• Established credentials in estate and trust administration.
• Experience in fiduciary environments and trust governance.

Responsibilities

• Administer trusts in accordance with deeds, policies and law.
• Manage trust assets, insurance, rates, taxes and tenant matters.
• Review beneficiary requests, distributions and statements.
• Ensure regulatory compliance and audit-ready records.
• Prepare financial statements, tax schedules and reporting.
• Handle SARS registrations and trust tax compliance.

Skills

Trusts and fiduciary services

Fiduciary compliance

Investment administration

Client relationship management

Analytical thinking

Communication skills

Education

Bachelor's Degree in Law (NQF Level 6)

Estate and Trust Diploma

Certificate in Deceased Estates Administration

Advanced Estate and Trust Diploma

Job description

Empowering Africa’s tomorrow, together…one story at a time. With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

To administer trusts: Legal Claims Trusts (Medical Negligence and RAF) in accordance with the Trust Mandate. Responsible for taking all assets forming part of the trust into possession and to invest and administer these to the optimal benefit of the beneficiaries within the parameters of the Trust document and legislation.

Key Responsibilities

1. Trust Administration Administer trusts in accordance with trust deeds, legal requirements, policies and procedures. Ensure trust assets are correctly transferred, protected and insured. Manage property-related matters, including insurance, rates, taxes, rental agreements and tenant administration. Review and process beneficiary requests, allowances and adhoc payments. Oversee trust terminations and distributions to beneficiaries. Maintain accurate records, correspondence and trust documentation.
2. Client Relationship Management Serve as the primary point of contact for trust beneficiaries, trustees and related stakeholders. Attend to client enquiries and requests via telephone, email, correspondence and in-person engagements. Provide ongoing updates regarding trust performance, investments, payments and administration. Ensure service delivery aligns with agreed service standards and client expectations.
3. Investment Administration Prepare investment proposals for trust funds in accordance with approved investment models and regulatory requirements. Conduct periodic reviews of trust investment portfolios. Present investment recommendations to Investment Committees for approval. Ensure implementation and monitoring of approved investment strategies.
4. Risk, Compliance and Controls Monitor trust risk reports, reconciliations, overdrafts and uninvested funds. Identify discrepancies and implement corrective actions. Ensure adherence to fiduciary legislation, internal policies, anti-money laundering requirements and trust governance principles. Maintain audit-ready records and documentation.
5. Financial Reporting Review and validate annual trust financial statements. Ensure beneficiary statements, tax schedules and supporting documents are accurate and distributed timeously. Maintain beneficiary records and follow up on outstanding documentation.
6. Tax Administration Manage SARS registrations and ongoing tax compliance for trusts. Submit annual and provisional trust tax returns via SARS eFiling. Review tax assessments and arrange payment of taxes where required. Maintain accurate tax records and supporting documentation.

Minimum Qualifications

• Bachelor's Degree in Law (NQF Level 6)
• Estate and Trust Diploma
• Certificate in Deceased Estates Administration
• Advanced Estate and Trust Diploma
• Experience Required Essential Minimum 2 years' experience in a fiduciary environment as a Trust Officer or Estate Administrator.

Preferred

• 3 years' experience in trust administration or fiduciary services.

Knowledge and Skills

• Strong knowledge of trusts, fiduciary services and relevant legislation.
• Understanding of trust taxation and SARS compliance requirements.
• Investment administration and portfolio review capability.
• Client relationship management skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Computer literacy and proficiency in trust administration systems.
• Ability to work independently and exercise sound judgement.

Key Competencies

• Client Focus
• Planning and Organising
• Attention to Detail
• Analytical Thinking
• Decision Making
• Accountability
• Results Orientation
• Adherence to Governance and Compliance Standards
• Relationship Building
• Managing Pressure and Deadlines

This is a 5 month fixed term contract duration role.

Education Further Education and Training

• Certificate (FETC): Financial Sciences (Required)

Equal Opportunity Statement

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank. Absa Bank Limited reserves the right not to make an appointment to the post as advertised.

About Absa

At Absa, our story is not a single narrative. It’s thousands of individual journeys unfolding across Africa and beyond. From colleagues serving customers in local communities to teams shaping financial solutions across borders, Absa is built on people who bring their lived experiences, ambitions and perspectives into the workplace every day. Whether you’re starting your career, a seasoned leader or somewhere in between, your contribution is seen, valued and connected to something bigger. Our presence across Africa – which spans personal and business banking, corporate and investment banking, wealth and investment management, and insurance – exists because of the people who show up in their roles with purpose. Across Botswana, Ghana, Kenya, Mauritius, Mozambique, Seychelles, South Africa, Tanzania, Uganda and Zambia, our colleagues are shaping what Absa becomes in each market. Beyond the continent, teams in global offices and a technology hub support and extend the stories that prove that African talent can lead, influence and innovate on the global stage. At Absa, your story matters because progress is driven by human experience, not hierarchy. When people are enabled to bring their whole selves to work, they don’t just build careers. They help shape the future of Africa’s financial services landscape.