Triton Express: Fleet Administrator

Triton Express (Pty) Ltd; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a skilled Fleet Administrator to join their dynamic team. This role involves managing vehicle compliance, fuel and toll card management, and ensuring accurate fleet records. The ideal candidate will have a strong attention to detail, excellent communication skills, and proficiency in fleet management systems. Join a company that values integrity and innovation, and contribute to delivering superior logistics solutions across Southern Africa. If you are ready to take on a challenging and rewarding position, this opportunity is for you.

Qualifications

• Strong attention to detail and effective administrative management.
• Proficiency in fleet management systems and data processing.

Responsibilities

• Reconcile monthly billing and maintain accurate vehicle records.
• Monitor fuel discrepancies and conduct monthly reconciliations.
• Capture incidents and accidents, ensuring documentation is filed correctly.

Skills

Attention to detail

Fleet management systems proficiency

Analytical skills

Communication skills

Education

Matric certificate (Grade 12)

2-3 years of general accounting experience

Tools

MS Word

MS Excel

MS Outlook

Accpac or similar accounting package

Job description

Description

Established in 1987, Triton Express has evolved from a modest business in Durban into a sophisticated operation with a comprehensive footprint throughout Southern Africa. As a proud member of the Plennegy Group, Triton Express is dedicated to providing reliable and efficient road freight logistics solutions tailored to the diverse needs of our customers. At Triton Express, we pride ourselves on our commitment to excellence, integrity, and innovation. Our skilled staff are dedicated to delivering a superior delivery experience, ensuring that each customer receives an efficient, dependable, and cost-effective service at all times. Join us and be part of a team that values performance, integrity, and leadership.

Responsibilities

Fleet Administration

• Reconcile monthly billing and ensure accuracy.
• Capture and update branch vehicle allocations.
• Distribute billing schedules to branch managers for verification across various accounts.
• Maintain accurate records of new vehicles, including tonnage, classification, and branch allocation.
• Ensure timely updates and archiving of vehicle documents.
• Handle vehicle movement updates before branch distributions.

Fuel & Toll Card Management

• Reconcile and distribute monthly fuel usage reports.
• Monitor fuel discrepancies and ensure timely resolutions.
• Process orders for fuel cards, toll cards, and E-tags.
• Address issues related to declined fuel transactions.
• Conduct monthly fuel reconciliation and discrepancy investigations.

Vehicle Compliance & Documentation

• Capture license renewals and ensure vehicle documentation is up to date.
• Coordinate with finance and insurance providers for vehicle settlements, insurance claims, and documentation.
• Facilitate the registration of new vehicles and allocation of registration numbers.
• Assist with vehicle branding, tracking, and maintenance monitoring.

Incident & Accident Management

• Capture and monitor incidents and accidents on the operational system.
• Ensure all necessary documentation is submitted and filed correctly.
• Liaise with insurers for claim payments and excess charge processing.

System & Operational Management

• Update and maintain the vehicle management system, ensuring accuracy in fleet records.
• Process creditor transactions and perform monthly reconciliations.
• Generate and analyse fleet reports, monitoring vehicle performance and consumption trends.
• Assist with fleet branding and operational transfers across branches.

Business Development (National Sales Support)

• Maintain records for new sales team vehicles.
• Process requests for fuel cards and toll card activation.
• Address queries and provide feedback to ensure operational efficiency.

Required Skills & Competencies

• Strong attention to detail and ability to manage administrative tasks effectively.
• Proficiency in fleet management systems and data processing.
• Ability to analyze and resolve fleet-related discrepancies.
• Excellent communication and coordination skills.

Requirements

Education & Experience

• Matric certificate (Grade 12) – minimum requirement.
• 2-3 years of general accounting experience.
• Experience with Accpac or a similar accounting package.

Technical Skills & Knowledge

• Proficiency in MS Word, Excel, and Outlook.
• Knowledge of general purchasing procedures.
• Strong commercial arithmetic calculation skills.
• Basic understanding of computer operations.
• Expertise in account reconciliation.
• Exceptional technical knowledge of vehicles.

Communication & Professionalism

• Ability to prepare professional correspondence independently.
• Excellent verbal and written communication skills in English.
• Ability to communicate effectively both internally and externally.
• Professional and presentable demeanor at all times.

Work Ethic & Personal Attributes

• Ability to work under pressure and meet deadlines.
• Ability to work independently and without supervision.
• Willingness to work overtime when required.
• A high level of integrity is required.

Additional Requirements

• Own reliable transport to and from work.

Work Level

Skilled

Job Type

Permanent

Salary

Market Related

EE Position

No

Location

JHB East Rand