Triton Express : Creditors Administrator

Plennegy (Pty) Ltd.; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading logistics company in Durban, South Africa is seeking a skilled individual for creditors management and inventory control. Responsibilities include verifying invoices, reconciling supplier statements, and managing inventory distribution. Ideal candidates will demonstrate strong attention to detail and organizational skills.

Responsibilities

• Verify all creditors invoices against order schedule.
• Request statements and invoices from suppliers.
• Reconcile and resolve supplier queries.
• File authorization documents as needed.
• Create Purchase Orders and match invoices.
• Prepare schedules for specified creditors.
• Validate all invoices for accuracy and compliance.
• Advise on non-compliance issues to management.
• Process and validate invoices in the accounting system.
• Print age payable reports and conduct age analysis.
• Reconcile creditors to age payables report monthly.
• Compile COD supplier payments weekly.
• Verify payment schedules against reconciliations.

Job description

Responsibilities: Creditors

• Verifying all creditors invoices against order schedule and supplier statements
• Requesting statements and invoices from suppliers, as required
• Reconciling, investigating and resolving all supplier queries timeously
• Filing in authorization file, where applicable
• Creating of Purchase Orders and matching invoices on the accounting system where applicable
• Preparing schedules (excel) for various specified creditors (e.g. Labour brokers, Road freight Agents)
• Validating all invoices according to company requirements : Rate / charge accuracy, discounts, tax, warranty issues, discrepancies, etc
• Advising Creditors Manager and Supervisors of any non-compliance issues
• Processing and validating invoices on the accounting system
• Printing age payable reports – Age analysis
• Reconciling all creditors to age payables report on a monthly basis
• Compiling COD supplier payments weekly
• Verifying payment schedule to age payables / reconciliations and discounts

Inventory Control

• Distributing of company inventory (staff uniform and preprinted freight stationery), nationally
• Completing month end stocktakes – physical counts
• Maintaining a well-organized inventory system / control to ensure effortless distribution and stocktakes
• Managing and ensuring sufficient stock availability at all times