Triton Express: Cash Account Administrator

Triton Express (Pty) Ltd; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A logistics company in Durban is seeking a skilled professional to handle financial reporting and reconciliation tasks. The ideal candidate will have experience in clerical work and a strong understanding of debtors processes. Responsibilities include managing discrepancies, preparing reconciliations, and ensuring accurate billing. This is a permanent position with a market-related salary.

Qualifications

• Two to three years of general clerical experience, including at least one year of full debtors functions.
• Understanding of basic debtors practices and procedures.
• Computer operation skills.

Responsibilities

• Report discrepancies regarding payments not received.
• Weekly balancing of cross-border bank statements.
• Prepare reconciliation on cash account analysis.

Skills

Numerical skills

Telephone handling

Customer care skills

Education

Grade 12 minimum

Tools

Freight-ware or similar package

MS Word

Excel

Outlook

Job description

Description

The above position has become available at the Durban branch, reporting to the Assistant Credit Control Manager.

Responsibilities

• Report to management any discrepancies regarding payments not received or invalid/fraudulent proof of payments.
• Weekly balancing and authorization of cross-border bank statements, ensuring all payments are accounted for and receipted.
• Verify and invoice daily for all COD customers according to tax run schedules.
• Print receipts daily to ensure accurate account/amount capture for all cash accounts.
• Prepare reconciliation on cash account analysis, branch progress, etc.
• Capture, authorize, and allocate debits/credits for all COD accounts.
• Complete reconciliation and send to management as per deadline.
• Manage obligations and queries to branch CSD/Managers, credit controllers, and customers.
• Verify statement receipts for unknown payments and resolve queries prior to statement due date.
• Reconcile outstanding invoices before each tax run.
• Resolve outstanding invoices by emailing branches or customers.
• Ensure timely investigation and resolution of queries requiring other parties’ involvement, e.g., sales or branch managers.
• Ensure correct client billing on Freight-ware, including review of account billed, service levels, dimensions, and mass.
• Verify waybills online on the Ops System or Freight-ware system.
• Handle special costing of waybills upon request from branch managers or for special quotes.
• Report problems/errors with scanned copies to Pod Supervisor.
• Check quality of scanned waybills.
• Ensure daily waybill targets and tax run deadlines are met without exception.
• Assist waybill verifiers with account billing queries if required.
• Complete reports on waybills awaiting verification, errors, internal and account pending for double-checking.
• Investigate and resolve customer queries.
• Prepare debit and credit notes by verifying rates and quotations for correct costing.
• Ensure debit/credit information is correctly entered and captured onto the spreadsheet.
• Capture and authorize debits and credits before the third tax run due date.
• Ensure all credit values are counted and refunds processed for overpayments.
• Capture purchase orders as required for refunds.
• Verify all information before processing refunds, e.g., dimensions, mass, quantity against quotes and invoices.

Requirements

• Grade 12 minimum.
• Two to three years of general clerical experience, including at least one year of full debtors functions.
• Understanding of basic debtors practices and procedures.
• Knowledge of Freight-ware or similar package.
• Computer operation skills.
• Basic proficiency in MS Word, Excel, and Outlook.
• Numerical skills.
• Telephone handling and customer care skills.
• Ability to conduct own correspondence.

Work Level: Skilled

Job Type: Permanent

Salary: Market Related

EE Position: No

Location: Durban