Triton Express: Cash Account Administrator

Triton Express (Pty) Ltd; Durban; On-site; ZAR 150,000 - 250,000; Full time

Job summary

An established industry player is seeking a skilled individual to join their Durban branch in a vital role. This position involves managing financial discrepancies, ensuring accurate invoicing, and reconciling accounts. The ideal candidate will have a solid understanding of debtors practices and experience with relevant software tools. This permanent role offers the opportunity to contribute significantly to the financial operations of a dynamic team. If you are detail-oriented and thrive in a fast-paced environment, this is the perfect opportunity for you to make a meaningful impact in the logistics sector.

Qualifications

• Minimum of Grade 12 with two/three years of clerical experience.
• Understanding of debtors practices and knowledge of Freight ware.

Responsibilities

• Managing discrepancies regarding payments and ensuring all invoices are reconciled.
• Verifying and capturing debits/credits for all accounts accurately.

Skills

Numerical skills

Telephone handling

Customer care

Basic debtors practices

Education

Grade 12

Tools

Freight ware

MS Word

Excel

Outlook

Job description

Description

THE ABOVE POSITION HAS BECOME AVAILABLE AT THE DURBAN BRANCH, REPORTING TO THE ASSISTANT CREDIT CONTROL MANAGER

Responsibilities

1. Report to management of any discrepancy regarding payments not received or invalid / fraudulent proof of payments
2. Weekly balancing and authorizing of cross border bank statements and ensuring all payments are counted for and receipted
3. Ensuring daily verifying and invoicing is completed for all cod customers according to tax run schedules
4. Printing receipts daily to ensure accurate account / amount captured for all cash accounts
5. Preparing reconciliation on cash account analysis, branch progress, etc.
6. Capturing, Authorization and Allocation of Debits / Credits for all cod accounts
7. Reconciliation to be completed and sent out to Management as per deadline
8. Manage obligations and queries to branch CSD / Managers, credit controllers and customers
9. Verifying statement receipts for unknown payments and resolve queries prior to statement due date
10. Reconciling outstanding invoices in terms of receipted transactions before every tax run
11. Resolving outstanding invoices by emailing branches or customer
12. Ensuring that all queries that need investigation and resolving by other parties for e.g. Sales or Branch managers are done so timeously
13. Ensuring correct client billing on Freight-ware, including a review of account billed, service levels, dimensions, and mass etc.
14. Verifying waybills online on the Ops System and or on the freight ware system
15. Special costing of waybills upon request from branch managers or special quotes
16. Reporting any problems / errors with scanned copies to Pod Supervisor
17. Checking quality of scanned waybills
18. Ensuring that daily waybill targets and tax run deadlines are set, are met without exception
19. Assisting waybill verifiers with account billing queries if required
20. Completing a report on waybills awaiting verification, possible errors, internal and account pending, for the purpose of double-checking for errors
21. Investigate and resolve customer queries
22. Preparing debit and credit notes by verifying the rate and quotations to ensure the costing is correct
23. Entering debit / credit information is correct and captured onto Debit / Credit spreadsheet
24. Capturing and authorizing debits and credits, prior to third tax run due date
25. Ensuring all credit values are counted for and refunds processed to customers for overpayments
26. Capturing of Purchase Orders as and when required for refunds
27. All information to be checked and verified before a refund can be processed. E.g., (Dims / mass / quantity need to be verified against the quote and invoice)

Requirements

1. Grade 12 Minimum
2. Two / three years general clerical experience covering at least one year of debtors full functions
3. Understanding of basic debtors practices and procedures
4. Knowledge of freight ware or similar package
5. Computer operation MS Word, Excel and Outlook applications at basic level
6. Numerical skills
7. Telephone handling and customer care
8. Conduct own correspondence

Work Level : Skilled
Job Type : Permanent
Salary : Market Related
EE Position : No
Location : Durban