Triton Express: Cash Account Administrator

Plennegy (Pty) Ltd.; Durban; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Plennegy (Pty) Ltd. is seeking a detail-oriented Credit Control position at the Durban branch, reporting to the Assistant Credit Control Manager. The role focuses on payments reconciliation, invoicing for COD customers, and accurate accounting across cash and credit transactions.

Responsibilities include daily verification of waybills, anti-fraud checks, and timely reconciliations for tax runs. You will liaise with branch managers and customers to resolve queries and ensure compliant billing and

Responsibilities

• Report discrepancies regarding payments not received or invalid/fraudulent proof of payments.
• Weekly balancing and authorizing cross-border bank statements and ensuring all payments are receipted.
• Verify and invoice COD customers according to tax run schedules on a daily basis.
• Print receipts daily to ensure accurate account/billing for cash accounts.
• Prepare reconciliations on cash account analysis, branch progress, etc.
• Capture, authorize and allocate debits/credits for all COD accounts.
• Submit reconciliations to Management by the deadline.
• Manage queries to branch CSD/Managers, credit controllers and customers.
• Verify statement receipts for unknown payments and resolve queries before due date.
• Reconcile outstanding invoices with receipted transactions before each tax run.
• Resolve outstanding invoices by emailing branches or customers.
• Coordinate with Sales or Branch managers to resolve timeously.
• Ensure correct client billing on Freight-ware, including service levels and dimensions.
• Verify waybills online on the Ops System or Freightware system.
• Prepare special costing of waybills on request from branch managers or quotes.
• Report problems/errors with scanned copies to Pod Supervisor.
• Check quality of scanned waybills.
• Set daily waybill targets and tax run deadlines and meet them.
• Assist waybill verifiers with billing queries if required.
• Produce a report on waybills awaiting verification, errors and delays for double-checking.
• Investigate and resolve customer queries.
• Prepare debit and credit notes by verifying rate and quotations for correct costing.
• Enter debit/credit information accurately in the debit/credit spreadsheet.
• Capture and authorize debits and credits before third tax run due date.
• Ensure all credit values are accounted for and refunds processed for overpayments.
• Capture Purchase Orders for refunds when required.
• Check all information before processing a refund (dims/mass/quantity vs quote/invoice).

Job description

THE ABOVE POSITION HAS BECOME AVAILABLE AT THE DURBAN BRANCH, REPORTING TO THE ASSISTANT CREDIT CONTROL MANAGER

RESPONSIBILITIES:

• Report to management of any discrepancy regarding payments not received or invalid/fraudulent proof of payments
• Weekly balancing and authorizing of cross border bank statements and ensuring all payments are counted for and receipted
• Ensuring daily verifying and invoicing is completed for all cod customers according to tax run schedules
• Printing receipts daily to ensure accurate account/amount captured for all cash accounts
• Preparing reconciliation on cash account analysis, branch progress, etc.
• Capturing, Authorization and Allocation of Debits/Credits for all cod accounts
• Reconciliation to be completed and sent out to Management as per deadline
• Manage obligations and queries to branch CSD/Managers, credit controllers and customers
• Verifying statement receipts for unknown payments and resolve queries prior to statement due date
• Reconciling outstanding invoices in terms of receipted transactions before every tax run
• Resolving outstanding invoices by emailing branches or customer
• Ensuring that all queries that need investigation and resolving by other parties for e.g. Sales or Branch managers are done so timeously
• Ensuring correct client billing on Freight-ware, including a review of account billed, service levels, dimensions, and mass etc.
• Verifying waybills online on the Ops System and or on the freight ware system
• Special costing of waybills upon request from branch managers or special quotes
• Reporting any problems /errors with scanned copies to Pod Supervisor
• Checking quality of scanned waybills
• Ensuring that daily waybill targets and tax run deadlines are set, are met without exception
• Assisting waybill verifiers with account billing queries if required
• Completing a report on waybills awaiting verification, possible errors, internal and account pending, for the purpose of double-checking for errors
• Investigate and resolve customer queries
• Preparing debit and credit notes by verifying the rate and quotations to ensure the costing is correct
• Entering debit / credit information is correct and captured onto Debit/Credit spreadsheet
• Capturing and authorizing debits and credits, prior to third tax run due date
• Ensuring all credit values are counted for and refunds processed to customers for overpayments
• Capturing of Purchase Orders as and when required for refunds
• All information to be checked and verified before a refund can be processed. E.g., (Dims/mass/quantity need to be verified against the quote and invoice