Travel Desk Administrator / Administrative Assistant - Durbanville

Guardian Recruiting; Cape Town; On-site; ZAR 150,000 - 220,000; Full time

Job summary

A leading engineering firm in Durbanville is seeking an Administrative Assistant / Travel Desk Administrator. This role involves not only providing administrative support but also managing domestic and international travel arrangements for employees. The ideal candidate will be detail-oriented, capable of thriving in a dynamic environment, and possess strong problem-solving skills.

Qualifications

• 2+ years’ experience in a similar travel desk or administrative role.
• Proficient in Microsoft Office tools.
• Driver's license and own transport required.

Responsibilities

• Provide general administrative and clerical support.
• Book domestic and international flights and accommodations.
• Coordinate travel details and maintain a travel bookings database.

Skills

Attention to detail

Critical thinking

Problem-solving

Organizational skills

Multitasking abilities

Education

National Senior Certificate with Pure Mathematics

Diploma in Business Administration, Tourism and Travel, Office Management or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Our client is looking for an Administrative Assistant / Travel Desk Administrator to join their team within an engineering firm, to be based in Durbanville

POSITION INFO : Job Specification

A well-rounded person with a high EQ level and must be able to deal with complexity in a fast-paced environment

The person needs to be a self-starter with attention to detail, bring positive energy to the work environment, and be willing to excel in their role

Our client provides end-to-end engineering services for commercial vehicle engineering and development

Support the organisation’s administrative functions

Provide the team with general administrative and clerical support, ensuring efficient and smooth operations

Book domestic and international flights for employees

Arrange travel itineraries in line with travel policies and individual schedules

Book accommodations (hotels, guesthouses, etc.) based on travel plans and preferences

Coordinate with employees, clients, and travel vendors to confirm travel details

Ensure timely communication of travel arrangements to all relevant parties

Handle last-minute changes, cancellations, and emergency travel support

Maintain a database of all travel bookings and vendor contacts

Generate and maintain detailed travel reports, including cost analysis and travel frequency

Ensure compliance with company travel policies and budget guidelines

Assist with visa processing and travel documentation when required

The above list of duties and responsibilities is not exhaustive

National Senior Certificate with Pure Mathematics

Diploma in Business Administration, Tourism and Travel, Office Management or equivalent will be beneficial

2+ years’ experience in a similar travel desk or administrative role

Proficient in Microsoft Excel, Word, and Outlook

Strong critical thinking and problem-solving skills

Attention to detail and accuracy in work

Knowledge of financial concepts

Ability to handle confidential information with discretion

Excellent organizational and multitasking abilities

Outstanding organisational and time management skills

Driver's license and own transport

Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.

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