Transport Control Administrator

Vector Logistics; Bloemfontein; In loco; ZAR 240.000 - 320.000; Tempo pieno

Descrizione del lavoro

Vector Logistics Limited in Bloemfontein seeks a disciplined Dispatch Coordinator to manage daily route allocations, coordinate driver debriefs, and issue required documentation and keys. The role supports accurate, on-time deliveries within our temperature-controlled network.

You will monitor vehicle performance, communicate with drivers and tracking teams, and ensure adherence to safety and reporting standards.

Competenze

• Matric or equivalent qualification.
• Valid Code EB driver’s licence is required.
• 2–3 years experience in an administration/transport environment, FMCG experience preferred.
• SAP experience would be advantageous.

Mansioni

• Administer and monitor daily route allocations in the dispatch system.
• Ensure vehicles are dispatched per approved processes and issue driver documentation.
• Debrief drivers, monitor fuel consumption, speeding, and vehicle performance.
• Demonstrate self-management and teamwork to meet targets and deadlines.

Conoscenze

Transport routes

Verbal & written communication

MS Excel

Report writing

Analytical thinking

Numeracy

Organisational awareness

Formazione

Matric

Valid Code EB driver’s licence

Strumenti

SAP

Descrizione del lavoro

Location: Bloemfontein

Contract: Permanent

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector's vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To mitigate Company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles. Coordinate the dispatch process per route and physically debrief of each route in order to support increased customer service and improve efficiencies in the business.

Key Responsibilities

VehicleDispatch

• Administer and monitor the uploaded system route allocations on a daily basis.
• Ensure that the vehicles are dispatched according to the agreed business process.
• Responsible for issuing all relevant documentation to the driver including equipment (including but not limited to) vehicle keys, fuel cards, thermometers and navigational tools.
• Check company resources and staff meet company standards as per the Daily Vehicle Checklist form.
• Ensurethe Tracking tripsheet is correct as per the physical situation in terms ofdriver, vehicle and other resources before the vehicle leaves the depot.

Driver Debriefing

• Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions prior to vehicle returning to the depot.
• Note exceptions of route in prereturn on the Tracking system eg. Door openings outside Decos.
• Liase with Tracking on road Execution Agents.
• Retrieve the printed Debrief document and correct daily vehicle checklist prior to the drivers' return.
• Debrief the drivers as they return.
• Discuss, resolve and record any exceptions.
• Walk the vehicles to confirm no damage or issues as per the Daily Vehicle checklist.
• Get the driver to sign the Trip sheet, Debrief document and Daily vehicle checklist.
• Collect vehicle keys, fuel cards, thermometers and navigational tools in line the agreed business process.

Effective Teamwork andSelf-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues and employees’ expectations and communicate appropriately.
• Demonstratewillingness to help others and "go the extra mile" to meet team targets andobjectives.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric
• Valid Code EB drivers' licence
• Minimum of 2-3 years' experience working in an administration/transport environment, preferably within a FMCG environment
• SAP experience would be an advantage

Skills and Competencies

• Transport routes
• Accepted fleet performance standards and associated risks § Relevant SAP module(s)
• Verbal and written communication
• Computer literacy (MS Excel)
• Reportwriting
• Analytical thinking
• Numeracy
• Organisational awareness

We look forward to hearing from you!