Transport Clerk

Permanent

Polokwane

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

Workshop administration responsible for supporting the workshop department with all administration related duties in the management of the vehicle fleet.

Key Responsibilities

• Office Administration.
• Maintain accurate filling records for the vehicle fleet.
• Order department stationary as required. Compile daily & monthly fuel usage reconciliations.
• Activate fuel orders on freeway system and generate purchase orders.
• Accurately capture fuel delivered (FMS & Freeway system).
• Verify time sheet submissions from the mechanical team.
• Capture time spent by mechanics on allocated job cards.
• Assist with adhoc administrative tasks as delegated by fleet manager.
• Assist stock controller with storekeeping & stock counts.

Fleet Maintenance

• Daily review of vehicle schedule for maintenance & licensing.
• Coordinate & capture tyre management data onto Pro-fleet system.
• Ensure vehicle fleet licensing is up to date and keep accurate records of expiry dates.

Problem Solving

Problems are generally resolved by reference to established procedures. Some limited flexibility is allowed; problems clearly outside of established procedures are referred upwards.

Customer Relationships

Internal: Workshop staff, Transport department, Payroll.

External: Truck Drivers, Suppliers, Service providers.

Qualifications, Skills And Experience

• 2 Years experience in an administrative role within a fleet maintenance/workshop environment.
• Matric.

Decision Making

Limited to area of responsibility on day-to-day activities.

Core Competencies

• Attention to detail.
• Planning & organizing.
• Willingness to take on responsibility.
• Compliance Driven.
• Customer Focus.
• Getting results.

Communication

Simple & detailed verbal instructions or requests. Detailed email correspondence. Routine written and verbal communication regarding instructions, requests, or normal work tasks.

Skills and Competencies

• Excel at the basics.
• Lead with integrity, respect, and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Knowledge

• Office Administration.
• MS Office.
• Fleet Management software (Advantageous).

Skills

• Verbal and written communication.
• Computer literacy.
• Report writing.
• Interpersonal skills.
• Logical thinking.
• Organizational awareness.

We look forward to hearing from you!