Transfer Clerk

Profile Personnel; East London; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A property management company in East London is seeking a Transfer Clerk to manage property ownership transfers. The ideal candidate has at least 2 years of experience in property administration and a strong understanding of the relevant legal frameworks. Responsibilities include coordinating documentation, liaising with clients and legal entities, and ensuring compliance with property laws. This role demands attention to detail and excellent communication skills.

Qualifications

• Minimum of 2 years’ experience in property administration or conveyancing.
• Strong understanding of property transfer processes and local laws.

Responsibilities

• Coordinate the process for transferring property ownership.
• Ensure timely submission of documentation.
• Maintain accurate records of all transactions.

Skills

Attention to detail

Communication skills

Organizational abilities

Time management

Proficiency in Microsoft Office Suite

Education

Matric or equivalent qualification

Qualification in property law or real estate

Tools

Property management software

Job description

Job Purpose :

The Transfer Clerk is responsible for facilitating and managing the smooth transfer of property ownership in accordance with company policies and legal requirements. This role involves liaising with clients, attorneys, and other relevant parties to ensure timely and accurate processing of property transfers.

Qualifications :

• Matric or equivalent qualification.
• Relevant qualification or courses in property law, real estate, or a related field (advantageous).

Experience :

• Minimum of 2 years’ experience in property administration, conveyancing, or a related field.
• Knowledge of property transfer processes and local property laws is highly beneficial.

Key Responsibilities :

• Coordinate the administrative process for transferring property ownership.
• Ensure all required documentation is complete, accurate, and submitted on time.
• Verify details on title deeds, agreements of sale, and related documents.
• Communicate with attorneys, buyers, sellers, and mortgage lenders to ensure smooth processing.

Client Liaison :

• Serve as the primary point of contact for clients regarding their property transfer transactions.
• Provide updates and clarify any questions or concerns related to the transfer process.

Document Management :

• Maintain accurate records of all transactions, including the creation and filing of transfer-related documents.
• Prepare and review transfer forms, powers of attorney, and other legal documents.
• Ensure compliance with legal requirements and industry standards.

Financial Coordination :

• Assist in the preparation of financial statements, including ensuring payment of transfer duties, taxes, and registration fees.
• Liaise with the accounting team to ensure that funds related to transfers are correctly handled.

Legal Compliance :

• Ensure that property transfer processes comply with local and national property laws, tax regulations, and company policies.
• Track changes in legislation and update internal processes accordingly.

Record Keeping & Reporting :

• Maintain accurate and up-to-date records of property transfers and associated documentation.
• Prepare regular reports for management, detailing progress, bottlenecks, and upcoming deadlines.

Skills :

• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to work under pressure and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with property management software or systems (advantageous).