Training And Office Administrator

Mc Technology Staffing; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a dynamic individual to join their team as a Receptionist. This role is vital in creating a welcoming atmosphere for clients and visitors while managing various administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills, ensuring efficient operations within a fast-paced environment. If you have a friendly demeanor and a passion for customer service, this opportunity is perfect for you to make a significant impact.

Qualifications

• Matric or equivalent is required, with Office Administration certifications being a plus.
• Proven experience in a receptionist or front office role is essential.

Responsibilities

• Serve clients with refreshments and handle training administration tasks.
• Maintain records of training schedules and confirm attendance and payments.

Skills

Communication Skills

Multitasking

Organizational Skills

Customer Service

Attention to Detail

Education

Matric or equivalent

Office Administration Certifications

Tools

Microsoft Office Suite

Job description

The ideal candidate will have excellent communication skills, a welcoming attitude, and the ability to multitask in a fast-paced environment.

This role is crucial in creating a positive first impression for clients, visitors, and employees.

Key Responsibilities :

1. Serve clients with coffee / tea in the boardroom.
2. Placing monthly grocery orders.
3. Handling training administration tasks.
4. Taking, making & confirming bookings.
5. Keeping records of training schedules (Annual, Branches, Trainer & Monthly).
6. Confirming attendance, payments & dietary requirements of clients.
7. Maintaining records of training surveys & their scores.
8. Managing food orders for all training sessions.
9. Preparing & distributing certificates & result letters to clients.
10. Maintaining records of all attendance documentation.
11. Uploading training documentation to the PDM vault & keeping folders up to date.
12. Stock taking and ordering of manuals, notepads & pens.
13. Assisting with team building activities.

Requirements & Qualifications :

1. Matric or equivalent (additional certifications in Office Administration are a plus).
2. Proven experience as a receptionist, front office representative, or similar role.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
4. Strong organizational and multitasking skills.
5. Excellent verbal and written communication skills.
6. Friendly, professional demeanor with a customer-oriented approach.
7. Ability to work independently and efficiently in a fast-paced environment.
8. Attention to detail and problem-solving skills.
9. Driver's license, able to drive manual and automatic vehicles.