Training Administrator

Mototeam (Pty) Ltd; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A training coordination company in Johannesburg is seeking an experienced Training Coordinator to manage logistics for dealer training sessions. Responsibilities include scheduling, delegate management, and administrating training preparation. The ideal candidate possesses extensive admin experience, strong organizational skills, and the ability to communicate effectively. The role requires flexibility and a willingness to travel as necessary.

Qualifications

• 35 years admin experience, exposure to motor industry/training admin is a plus.
• Able to work independently, take initiative, and manage multiple tasks.
• Professional, ethical, adaptable, and resilient.

Responsibilities

• Schedule dealer training sessions using the Training Management System.
• Coordinate accommodation and travel logistics for delegates and trainers.
• Compile and submit attendance registers to the Technical Training team.

Skills

Organizational skills

Communication skills

Attention to detail

High computer literacy

Analytical thinking

Education

Relevant admin qualification

Job description

Duties include :

Training Coordination & Scheduling

• Schedule dealer training sessions using the Training Management System (TMS).
• Share course content outlines with dealers when applicable.
• Send monthly email communication and weekly phone reminders to inform dealers of upcoming training dates.
• Confirm training logistics with delegates and dealers 48 hours before each course.
• Capture training data in TMS for invoice processing and task tracking.

Delegate & Trainer Logistics

• Coordinate accommodation, flights (via travel agents), and airport transfers for delegates.
• Arrange flight and accommodation bookings for trainers when required.
• Liaise with B&Bs, transfer services, and other vendors to ensure smooth delegate travel and arrival.
• Ensure training vehicles are booked for cleaning and maintained in a presentable condition.

Training Day Preparation

• Print, bind, and prepare all course materials and handouts.
• Set up the training venue, including cleanliness, layout, cutlery, and refreshments.
• Arrange daily catering (lunch) and beverages for all attendees.
• Ensure the training centre is ready, welcoming, and fully equipped for each session.

Administration & Support

• Compile and submit attendance registers to the Technical Training team.
• Provide monthly and quarterly reports on training statistics.
• Offer on-site support to trainers with setup and materials as needed.
• Handle any additional administrative tasks assigned by management or training personnel.
• Maintain full accountability for assigned projects, ensuring deadlines are met and outcomes delivered.

Task Management & Reporting

• Communicate effectively with internal departments, trainers, dealers, and service providers.
• Monitor and report weekly to management on progress of all training-related tasks.
• Link training activities to task management systems to support planning and delivery objectives.
• Take initiative in managing tasks that go beyond the basic job function.

Requirements :

• Relevant admin qualification (advantageous).
• 35 years admin experience; exposure to motor industry / training admin is a plus.
• Strong organisational, planning, and admin skills.
• High computer literacy with solid understanding of business systems.
• Able to work independently, take initiative, and manage multiple tasks.
• Detail-oriented, accurate, and methodical.
• Effective communicator and team player.
• Analytical thinker with a practical, hands-on approach.
• Professional, ethical, adaptable, and resilient.
• Willing to work overtime and travel when required.
• Flexible to assist with ad-hoc duties.

If your current experience and skillsets tick majority of the job specification boxes, then : Apply directly now Send your CV to