Training Academy Manager (Admin & Planning)

Training Academy Manager (Admin & Planning)

About the job:

Key purpose:

The purpose of the role is to assume full responsibility and accountability for all administrative and planning related matters relating to the Training Academy.

Duties and responsibilities:

• Planning of annual training needs in accordance with expiry dates of licences (e.g., dangerous goods, crane, and all types of lifting equipment).
• ABC Assessments and all related training on offer within the scope.
• Monitoring of all expiry dates of licences and planning training accordingly.
• Ensure training is planned to optimise the utilisation of Trainers and to limit Saturday training costs and time off in lieu of overtime for Trainers.
• Schedule annual planning meetings and ensure training is agreed upon and communicated.
• Ensure buy-in from management to make staff available for training.
• Accommodate staff who are off sick/leave into other training dates in the planned schedule, especially where licences are close to expiring.
• Maintain close records to ensure all training requirements are met.
• Work closely with management to ensure training is conducted with limited operational disruption.
• Liaise with management to meet AdHoc training needs as required.
• Ensure that SOP is followed closely when requested to perform training for external parties such as clients.
• Ensure training is approved.
• Ensure that all Trainers capture daily records of all training conducted, including new assessments.
• Provide month-end reports from the system, ensuring credibility and accuracy of all records.
• Continuously scrutinise the system to suggest enhancements and changes that would ease monitoring and reporting.
• Provide month-end reports to each BU/Branch, giving feedback on training plans and progress made.
• Provide a monthly report detailing all invoicing done for the month and year to date.
• Build solid relationships with providers to ensure optimisation.
• Ensure certificates are issued timely and well in advance of expiry dates of licences.
• Quality check certificates for accuracy.
• Distribute certificates to attendees, ensuring a register is kept of all certificates issued.
• Establish and maintain a proper filing system.
• Ensure that all records are up to date.
• Ensure filing is done weekly to avoid backlogs.
• Provide input into the monthly report detailing all training stats and areas of concern.
• Continuously provide feedback to the business on findings.
• Ensure that staff discipline is maintained and working hours are adhered to.
• Manage the consumables for the department.
• Monitor leave of Trainers and time off in lieu of overtime.

Minimum requirements:

• Tertiary qualification highly advantageous.
• Advanced Excel skills to aid in the planning process.
• MS Project will be highly advantageous.
• Project Management qualification will be highly advantageous.
• Role is suited to a mature, experienced manager.
• At least 10 years of management experience.
• Management of staff and disciplinary process skills are essential and non-negotiable.
• Ability to motivate staff to ensure optimum service delivery to the business.
• Highly skilled manager required who can plan, coordinate, manage, control, and direct the activities of the department.
• Compliance is essential, and strong admin and record-keeping skills are required.

Skills required:

• Ability to take corrective disciplinary action as required.
• Manage staff in terms of timekeeping and the training schedule.
• Strong manager required with strong interpersonal skills and at least 10+ years of management experience.
• Driven individual who can work independently and provide feedback upwards; there is no room for any individual who expects to be managed.
• Own reliable transport.
• Ability to work overtime, including Saturdays; normal working hours are 7 to 5. Role not suited to a clock watcher.
• Ability to travel at short notice across South Africa.